Accounts and Admin Assistant Jobs in Delhi - UNDP

Accounts and Admin Assistant

UNDP

0 to 3 Years

Not disclosed

Expired

Posted: 06 Dec 20

Job Description

Company Name: UNDP
Post Name: Accounts and Admin Assistant
No of Posts:1
Salary:65,848 (Per Month )
Experience:5 - 1fresher year
Education: B.Com
Location: New Delhi

Last Date

08-10-2020

Selection Procedure

Selection Will be Based either Written Exam/Interview

How To Apply

Vacancy End Date: 08/10/2020 (Midnight New York, USA)

Duties And Responsibilities

Supervisor: Operations Manager, PWM, UNDP

Financial Management :
Maintain financial records and monitor systems to record and reconcile expenditures, balances, payments, statements and other data for day-to day transactions and reports;
Operate ERP based Financial Accounting System for preparation of vouchers for the project (including the processing of vendor creation and settling of travel claims), maintenance of the internal expenditure control system, creation of requisitions in the system, making budget checks in the system
Ensure strategic resource management, including planning and tracking of available resources and monitoring of expenditure as per approved project work plan and budget;
Maintain the projectâs expenditure Cash book, Bank book, ledgers and journals;
Organize and coordinate the procurement of services and goods under the project;
Collate and process financial reports into project wise quarterly financial reports against project advances;
Support UNDPâs Finance Unit in conduct of financial audits of the project conducted during the period.
Perform financial duties as requested by the Operations Manager, PWM;
Administration:
Provide logistical and administrative support to the Project staff and project consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of tour, etc.)
Maintain a roster of files on project activities, project reports, project assets, etc.;
Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
Prepare and maintain inventory of asset procured under the project in close consultation with the national and state team
Facilitate conduct of physical verification of the asset.
Maintain project specific documentation and minutes of the important meetings
Keep regular contact with project experts and consultants to inform them about the project details and changes;
Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
Manage support costs and office expenditure;
Perform any other tasks assigned from time to time by Operations Manager, Plastic Waste Management, UNDP / Head-Circular Economy, UNDP, New Delhi.

Competencies

Core Competencies
Demonstrating/safeguarding ethics and integrity
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
Informed and transparent decision making
Functional Competencies
Maintain effective relationships with project stakeholders;
Work goal-oriented based on minimum supervision;
Organize and priorities work to meet client needs and deadlines;
Prepare timely inputs;
Report to internal and external clients in a timely and accurate manner
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients; and
Responds to client needs promptly