Admin Assistant Jobs Opening in Zoo Outreach Organisation at Ganapathy, Coimbatore
Job Description
Position Overview:
We are seeking a reliable and detail-oriented Admin Assistant to support the smooth operation of day-to-day administrative and accounting tasks. This role involves coordinating between field and head office, updating project accounts, handling documentation, and assisting with reimbursements and records.
The ideal candidate will be organized, proactive, and have basic knowledge of MS Excel and Tally. Prior experience in admin or accounts support is an advantage, but not mandatory. Freshers with good learning ability are also encouraged to apply.
Key Responsibilities:
1. Administrative Support:
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Assist with daily administrative operations of the office.
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Handle documentation, filing, scanning, and record maintenance.
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Maintain and organize office supplies, stationery, and admin inventory.
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Coordinate with the field office or other branches for data collection and communication.
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Support in maintaining compliance with internal processes and policies.
2. Accounts Coordination:
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Assist in updating accounts related to multiple projects.
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Maintain accurate records of project expenditures, bills, and reimbursements.
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Enter financial data into Tally or Excel sheets as per the guidance of the accounts team.
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Collect, verify, and file bills or supporting documents submitted by staff.
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Ensure timely submission of financial and administrative data.
3. Billing & Documentation:
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Collect bills, vouchers, and supporting documents from employees.
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Scan and store documents in digital folders with proper labeling.
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Maintain hardcopy and softcopy documentation in an organized manner.
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Follow up with staff or vendors for any missing documents or clarifications.
4. Travel & Reimbursements:
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Track and process travel expense claims submitted by employees.
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Verify bills and claims for accuracy and ensure compliance with company policy.
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Prepare travel reimbursement summaries and get necessary approvals.
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Coordinate with the accounts team for timely disbursement of reimbursements.
5. Internal Communication & Coordination:
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Act as a communication bridge between field staff and the accounts/admin team.
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Collect updates from field offices and share relevant information with management.
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Support in coordinating meetings, calls, or data collection as required.
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Respond to emails and queries related to admin and accounts support.
Skills Required:
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Basic knowledge of MS Office, especially Excel (data entry, formatting, simple formulas)
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Familiarity with Tally or willingness to learn
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Good organizational and file management skills
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Basic understanding of accounting terms and office systems
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Effective verbal and written communication in English and local language
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Ability to work with accuracy and maintain confidentiality
Preferred Attributes:
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Attention to detail and ability to multitask
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Discipline, punctuality, and time management
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Proactive, self-motivated, and willing to learn
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Team player and able to handle coordination responsibilities
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Trustworthy and discreet when handling sensitive information
More information about this Admin Assistant Job
Please go through the below FAQs to get all answers related to the given Admin Assistant job
- What are the job requirements to apply for this Admin Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Admin Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BSc
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Admin Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Admin Assistant position?
- Ans: There are immediate 1 job openings for Admin Assistant in our Organisation.
Job Particulars
About Company
human-wildlife coexistence, livelihood, and sustainability.
Coimbatore 
1 to 2 Years 
Salary not disclosed 
B.Com, BBA/BBM, BCA, BSc, Other Course(Other Course)
Coimbatore
Freshers
Salary not disclosed
Diploma, B.Com, BA, BBA/BBM, BCA, BSc
Coimbatore
Freshers
Salary not disclosed
BBA/BBM, MBA/PGDM
Coimbatore
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BSc, BSW
Coimbatore
Freshers
Salary not disclosed
B.Com 
