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Admin Jobs in Bangalore - Pivotal

Admin

Pivotal
experience-icon 0 to 3+ Years
salary-icon Not disclosed
qualification-icon Diploma, B.Com, BA, M.Com, MA, BBA/BBM, BCA, BSc, 10th Pass (SSC), 12th Pass (HSE), Other Graduate, Other Post Graduate, Other Course
Expired

Posted: 26 Mar 19

Job Description

KRA for Admin, Accounts & Front office Manager

  • Database management
  • Adding and updating our existing database
  • Maintaining daily, weekly and monthly reports and submitting on time to management
  • Act as an interface between the Directors and all other stakeholders (both internal and external).
  • Co-ordinate for events/conferences and other corporate ventures to network with industry professional on behalf of the Management..
  • Establish & Maintain contact with local and international, clients or potential clients for the organisation.
  • Preparing presentations and provide assistance to Directors for meeting preparation and events.
  • Maintaining the ex-employees database and managing quires of the present employees 
  • Ensure confidentiality at all times (this position will have access to highly confidential information).
  • Other duties as assigned by the Director's time to time.

  • Daily round of the premises
  • Rectifications of issues with regards to facility
  • Overlook on Security and Housekeeping work on daily basis.
  • Handling visitor and VIP guest snack, lunch or dinner requirement,
  • Maintaining petty cash expenses report on monthly basis.
  • Invoice tracker - Data entry, verification and submission of all location and vendors bills on daily basis.
  • Payment collection
  • Bank works
  • Hotel/Air/car booking done for VIP guests and senior most employees.
  • Verify whether booking is done as per travel policy.
  • Tie up with hotels in Pan India, negotiation, renewal and updation in excel.
  • Co-ordination with location admin team for booking car locally when needed.
  • Ensure that all AMC are renewed on time.
  • Ensure that the vendor bill are booked on time and submitted to finance team as per the process defined by finance
  • Follow up with all locations for submission of proper bills on monthly basis with proper supporting and approvals
  • Ensure that the expenses are in control for all locations, HO and take necessary action on same when required.
  • Ensure that the arrangements for extra events in and out side the office are conducted in smooth manner.
  • Ensure that all required arrangement is done on time for respective events.
  • Ensure day to day query of employees with regards to courier, pantry, facility etc are closed on same or next day through mail, calls or personal attention.
  • Ensure that inward and outward courier tracker is maintained properly and documents are handed over to respective staff by dispatch team.
  • Ensure that business cards are printed as per the requestors requirement post approval from their manager.
  • Ensure that company stationery like letter heads, window and non window envelopes, continuation sheets are printed, stocked, maintained and distributed to appropriate department as per their requirement (post approval)
  • Ensure that the expenses are billed to appropriate department and proper summary report is attached to all vendors bills
  • Coordinate and support all locations with regards to admin work.
  • Exp: 0 to 1year
  • Designation: Admin, Accounts & Front office Manager
  • CTC: Open(it depends on Candidate performance and achievements )

Job Particulars

Role hr admin
Education Diploma, B.Com, BA, M.Com, MA, BBA/BBM, BCA, BSc, 10th Pass (SSC), 12th Pass (HSE), Other Graduate, Other Post Graduate, Other Course
Who can apply Freshers and Experienced (0 to 3+ Years )
Hiring Process Face to Face Interview
Employment TypePart Time
Job Id587853
Locality Address
Country India

About Company

Greetings from Pivotal!!!!!!!!!

 

About PIVOTAL:- Pivotal provides exceptional service and expertise to deliver effective leadership solutions for clients. We are the Asia 's premier provider of middle, senior-level executive search and leadership consulting services, including talent management. 

Pivotal is the pioneer of organised recruitment services in India . Over the years, we have established ourselves as the best recognised recruitment brand nationally. We are the preferred recruitment partners for clients and a trusted consultant for Indian professionals, both in India and overseas.


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