Admin Jobs in Bangalore - Pivotal
Job Description
KRA for Admin, Accounts & Front office Manager
- Database management
- Adding and updating our existing database
- Maintaining daily, weekly and monthly reports and submitting on time to management
- Act as an interface between the Directors and all other stakeholders (both internal and external).
- Co-ordinate for events/conferences and other corporate ventures to network with industry professional on behalf of the Management..
- Establish & Maintain contact with local and international, clients or potential clients for the organisation.
- Preparing presentations and provide assistance to Directors for meeting preparation and events.
- Maintaining the ex-employees database and managing quires of the present employees
- Ensure confidentiality at all times (this position will have access to highly confidential information).
- Other duties as assigned by the Director's time to time.
- Daily round of the premises
- Rectifications of issues with regards to facility
- Overlook on Security and Housekeeping work on daily basis.
- Handling visitor and VIP guest snack, lunch or dinner requirement,
- Maintaining petty cash expenses report on monthly basis.
- Invoice tracker - Data entry, verification and submission of all location and vendors bills on daily basis.
- Payment collection
- Bank works
- Hotel/Air/car booking done for VIP guests and senior most employees.
- Verify whether booking is done as per travel policy.
- Tie up with hotels in Pan India, negotiation, renewal and updation in excel.
- Co-ordination with location admin team for booking car locally when needed.
- Ensure that all AMC are renewed on time.
- Ensure that the vendor bill are booked on time and submitted to finance team as per the process defined by finance
- Follow up with all locations for submission of proper bills on monthly basis with proper supporting and approvals
- Ensure that the expenses are in control for all locations, HO and take necessary action on same when required.
- Ensure that the arrangements for extra events in and out side the office are conducted in smooth manner.
- Ensure that all required arrangement is done on time for respective events.
- Ensure day to day query of employees with regards to courier, pantry, facility etc are closed on same or next day through mail, calls or personal attention.
- Ensure that inward and outward courier tracker is maintained properly and documents are handed over to respective staff by dispatch team.
- Ensure that business cards are printed as per the requestors requirement post approval from their manager.
- Ensure that company stationery like letter heads, window and non window envelopes, continuation sheets are printed, stocked, maintained and distributed to appropriate department as per their requirement (post approval)
- Ensure that the expenses are billed to appropriate department and proper summary report is attached to all vendors bills
- Coordinate and support all locations with regards to admin work.
- Exp: 0 to 1year
- Designation: Admin, Accounts & Front office Manager
- CTC: Open(it depends on Candidate performance and achievements )
Job Particulars
About Company
Greetings from Pivotal!!!!!!!!!
About PIVOTAL:- Pivotal
provides exceptional service and expertise to deliver effective leadership
solutions for clients. We are the Asia 's premier provider of middle,
senior-level executive search and leadership consulting services, including
talent management.
Pivotal is the pioneer of organised recruitment services in India . Over the
years, we have established ourselves as the best recognised recruitment brand
nationally. We are the preferred recruitment partners for clients and a trusted
consultant for Indian professionals, both in India and overseas.