Assistant Contract Coordinator Jobs in Mumbai - Covance

Assistant Contract Coordinator

Covance

0 to 3 Years

Not disclosed

Expired

Posted: 10 Mar 21

Job Description

Job Overview

Coordinate and distribute departmental reports (ie Sales Force report, workload trackers, etc)
Support Contract data entries and data maintenance
Screen/direct incoming calls from internal and external clients to appropriate persons/departments; respond to inquiries as required
Maintain/coordinate schedules and calendars of supervisors and team
Coordinate schedules, logistics and start up material for on-boarding of new staff
Coordinate and support internal meetings and client meetings, including the arrangements of meeting materials, catering and travel (incl. clients if appropriate), as requested by management
Provide support to Management (e.g. word processing, presentation preparation, proof-reading and editing correspondence, mailing, distributing mail, faxing, scanning and photocopying documents, binding and assembling contract packages)
Provide support to CM team including coordination of contract signature, generation of cover letters and coordination of courier/mailing and scanning
Responsible for maintaining global Contract Management files in a timely manner
Responsible for uploading contractual documents into Sales Force, Sharepoint and notifying the appropriate internal clients
Serve as Sales Force and Sharepoint administrator to internal clients in the event that they are not able to either access or locate the file in Sharepoint or provide access to internal clients where required
Maintain / coordinate stationery and office supplies for the department
Act as liaison with Administrative/office services, coordinating all aspects of internal moves (office/workstation assignments) and remote employee assistance
Participate in departmental initiatives and process improvement as delegated by management team
Provides administrative support to the Proposal Management team (e.g. photocopying, managing team travel logistics, standard department report generation, filing, scheduling meetings, data/document compilation, etc.).
May (based on business unit expectation) support Sharepoint administrator in providing access or location of files in Sharepoint
Researches and compiles data, may (based on business unit expectation) analyze, for special projects
May (based on business unit expectation) support coordination of client visits (e.g. drafting agenda, catering requests, managing visit logistics, etc.)
Performs timely and accurate data entry into corporate databases as directed
Manage and maintain required department reports
May (based on business unit expectation) assist with scheduling on-boarding activities for new starters
Contributes to assigned process improvement projects and supports implementation when needed
May (based on business unit expectation) provide support for coordination and tracking of department compliance training, keeping team records up-to-date
Complete other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common sense.

Education/Qualifications:
Bachelor's Degree & above

Experience

0-2 years Business Experience - Pharmaceutical or CRO industry preferred.

Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact

Demonstrated computer skills â requires excellent MS Office experience (specifically Excel, Word, Outlook)

Demonstrated ability to plan, multi-task and prioritize

Demonstrated teamwork, communication, and organizational skills

Proven ability to work independently