DOCUMENT CONTROLLER Jobs in Kolkata - For A Client Of TeamLease Service Limited

Job Description

nbsp;

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;DocumentController shall follow governing documents and directions defined byOrganization

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Reportto the Project Manager.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Documentcontroller will be responsible to store and share project documents receivedfrom Vendor/Client/3rd party to project engineers and vise versa.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Asdocument controller need to analyses, track and report progress based oncontractual requirement around project documentation. Identify gaps and proposerecommendations.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Provideoversight role by attending a (bi)-weekly meeting with Project team and otherdocument coordination related status meeting with Company.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Participatein the process of identifying and validating any proposals for deviation fromthe requirements and monitor implementation

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Providequality oversight of document deliverables

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Maintainingall correspondence and other transmittals from the Clients and other contractor/ suppliers / vendors etc. in a systematic way to facilitate an easy referenceat all time

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Maintaina close working relationship with the client/ customer.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Qualitycheck of documents as per administrative requirements.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Notifythe supplier/customer/client of any acceptance or comments to the documents.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Formalcommunication internally as well as with supplier, customer and client.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Completionof given task in stipulated time

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;DocumentControllers shall cooperate with Coordinator with work related to Documentcontroller activities

nbsp;

Accountabilities

nbsp;

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Co-ordinateand guide the flow of information between departments to ensure projectprogress.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Expeditethe flow of information to ensure essential project schedules are met

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Setup and maintain project files to ensure availability of updated project information.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Resolveproblems or bring the problems to the attention of the properpersonnel nbsp; nbsp; nbsp; throughout all phases of the project.

nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;Providesupport for Final documentation (DFO) throughout the Project andcollate nbsp; nbsp; documents as required.

Operate GEM document requisitioning,expediting and storage tools including Excel, Smart Plant Materials (SDTA) ,STAC and SharePoint .This will entail maintaining a full document trackingsystem from initial requisitions to close out of material and equipmentpurchase orders. nbsp; Document tracking reports will be developed andmaintained to ensure that full control of project is kept at all times

nbsp;