Executive Assistant Jobs in Mumbai - Brassica Pharma Pvt Ltd
Job Description
- Writes error-free, fluent emails and letters for various events and announcements.
- Updates and maintains phone lists for Director.
- Manages contacts using Outlook to conduct up-to- date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones).
- Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the DIRECTOR and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
- Accurately tracks expenses for DIRECTOR by managing credit cards and receipts.
- Processes and submits receipts accurately and on schedule.
- Maintains confidentiality and uses a high degree of discretion.
- Works in a professional and focused manner to schedule internal and external meetings.
- Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.
- Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
- Takes notes and distributes meeting minutes, agendas and meeting packages.
- Works closely with team to arrange meetings and events as needed.
- Assists with recruitment efforts, new hire orientations, on-boarding and terminations.
- Acts as a liaison with landlord and building management on any office-related issues.
- Acts as a liaison with outsourced consultant on all technology-related issues, including
- rapidly responding to staff problems and other issues.
- Acts as a liaison with the Board of Directors as needed.
- Sets-up staff meetings, maintains electronic staff calendars and organizes team events.
- Answers and directs calls and emails of the DIRECTOR of a general nature.
- Provides timely and proactive management of the organization’s office environment.
- Maintains physical and electronic office filing systems for DIRECTOR.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Responsibilities include interviewing, making hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Coordinates with all departments & collect monthly reports on behalf of directors.
- Assist Director in collating, tabulating & preparing numbers & information required for converting short term & medium term goals into actionable numbers.
- Provide key information such as profitability, efficiency, productivity through monthly information system (MIS).
- Collate competitors, market information & convert into MIS.
Job Particulars
Role others
Who can apply Freshers
Hiring Process Face to Face Interview
Employment TypeFull Time
Job Id290511
Job Category BSc/BCA/BBM , Others
Locality Address Borivali East
State Maharashtra
Country India
About Company
The company BRASSICA PHARMA PVT. LTD., is a professionally managed pharmaceutical organization employed more than 250+ professionals known for manufacturing of high quality healthcare products.
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