Executive assistant to MD Jobs in Mumbai - Extinct fire engineers pvt ltd
Job Description
- Should possess excellent organizational & administrative skills.
- Should be able to schedule and organize appointments and meetings for the MD.
- Should be able to create business proposals/presentations.
- Ability to facilitate implementation of policies and procedures and put in place systems to ensure implementation through regular followup with all concerned.
- Should have the ability to manage outgoing and incoming correspondence independently.
- Should have the ability to access software and filter information for the MD.
- Should be able to independently handle all travel related matters of the MD and official guests (Local ,Domestic and International ).
- Should be able to design systems to keep track of tasks assigned and their status on regular basis and send followup notifications independently.
- Should be willing to travel within India if required.
- Should have the ability to record Minutes of Meeting and circulate the same accurately and promptly.
- Should be familiar with this use of latest office equipment and efficient management of files and official records .
- Sincere dedication vital & comfortable for extended hours working.
- Keep track of MD’s schedule
- Reporting to MD regarding daily activity
- Regular checking of currency change & report to MD
- Checking of emails & give reply on regular basis
- Taking dictations & prepare emails
- Follow up for payment with Clients
- Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the
- respective management staff.
- Maintain the record of Reports of Department Heads
- Co-Ordinate with Factory people regarding any issues
- Collecting reports from Factory People
- Regular updating ICIS pricing & ICIS Reports, maintain Register for MEG, DEG & propylene Prices
- Keep record (soft copy & Hard copy) of Weekly reports
- Ticket Booking, Travel Arrangement as per MD’s schedule( Domestic & International)
- Keep track of meetings of MD & intimate on time
- Handle issues regarding payment follow up, old outstanding
- Keep record of due date wise Vendor’s payment given by Purchase Department
- Maintain good filing systems for smooth data retrieving.
- Calendar/Diary
- Administrative matters like corporate account of mobiles, internet issues, MTNL line issues etc.
- Records/Document management
- Preparation of documents for Bank submission
- Maintain hard copy record of Purchase Orders & Sales Order
- Compose and prepare correspondences, reports
- Coordinate, Schedule, update & inform regarding upcoming commitments.
- Keep record confidentiality and interact professionally with all levels of management, staff and business associates.
- Entry of Purchase Order & Sales Order in Sales Force Software
- Arrange meetings/conferences, prepare other related tasks.
- Maintain To Do List for Managing Director on Google drive & Prioritize work accordingly,
Job Particulars
About Company
Success comes at a PRICE. At EXTINCTFIRE Engineers (EFE), it cost us relentless hard work, unfailing customer service and organised team effort! Let us go back in time... to the year 1990, when we thought it was the right time to offer something more to the Fire Protection industry; give businesses an effective presence and help them promote their services.
Where we stand today
In the current scenario, our presence has become more prominent. Today we are certified by the Iso 9001, Crisil and much more. However, the buck does not stop here. Our portfolio of more than 300 clients and 500-plus successfully delivered projects is an achievement that is hard to match.
Is that all about ExtinctFire Engineers?
Nope, there’s something more. We are also an ISO certified company – a certification that ensures every project delivered matches up to the optimum requirements of the client, with every process underlining quality. We focus more on Training! In fact each individual undergoes minimum 2 trainings each month! We believe in the principle of making work your play, because work is something you have to do and play is something you love to do! Hence At EXTINCTFIRE Engineers we all love our work! We have weekly prizes, competitions and activities that ensures a high level of productivity and guaranteed output!
Master of the Game
When it comes to Fire Protection and Execution, we have really been there, done that. Be it development, design, or last minute job additions, our solutions are simply par excellence. With more than 21 years of rich experience there are no more surprises. Hence, we continue to compete with ourselves and hence improve upon the past!
