Front Office Executive Secretary Jobs in Pune - CLEANBASKET

Summary of job 

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities

• Education and Experience Responsibilities: 
• Manage Director’s electronic diary, assessing the priority of appointments and reallocation as necessary. 
• Maintain Director’s office systems, including data management and filing. 
• Maintain records of Director’s contacts. 
• Screen calls, enquiries and requests, and deal with them when appropriate. 
• Assist Director in researching and following up with actions required triggering follow-up action. 
• Produce documents, briefing papers, reports and presentations for the Director. 
• Organise meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. 
• Meet and greet visitors at all levels of seniority. 
• Supervise all incoming/outgoing mail. 
• Any other duties as may reasonably be required by the Director.

Education and Experience

• Bachelor's degree or equivalent
• knowledge of computer
• Fluent in English
• Broadminded and liberal
• Knowledge of outlook & mail

Key Competencies

• attention to detail and accuracy
• planning and organising
• scheduling and monitoring
• communication skills
• problem analysis and problem-solving skills
• initiative
• teamwork
• confidentiality