HR Assistant Jobs in Delhi - Clifford Chance

HR Assistant

Clifford Chance

0 to 3 Years

Not disclosed

Expired

Posted: 02 Jul 20

Job Description

HR Assistant to be based in our Delhi office and will supports the Paris and Casablanca offices on all HR topics .

New Joiner Process

Manage in conjunction with the HRBPs and other relevant teams the full onboarding process including:

Upon receipt of a signed contract issue the New Joiner Form.
Register the new joiner with the relevant French authorities and administration organsisations (DPAE, medical cover, pension…)
Hire the new employee on to Workday in line with the relevant headcount rules
Visa application and moving process (where applicable).
Initiate the Vero process
Issue the welcome email on new joiners first day

Leaver Process

On receipt of a resignation letter co-ordinate with the relevant HRBP to produce a final settlement letter and relevant communications to other functions (Finance team etc).
Administer the exit survey.
Complete Workday steps for leavers and other leaving processes

Recruitment Support

Upon receipt of an Approval to Recruit Form (ATR) and Job Description raise a job requisition on Workday
Manage the job and candidates through Taleo in conjunction with HRBP
In conjunction with the interviewers secretary (or the interviewer themselves) arrange candidate interviews
Liaise with reception in the relevant offices to ensure rooms are booked, video conferences are arranged candidates know where to go
Ensure jobs in Taleo are closed accurately and in a timely manner
In conjunction with the HRBPs help co-ordinate look-see visits to the region by potential recruits
Produce a first draft of employment contracts for HRBP's

Client Secondments

Initiate the Clearance process for client secondments on request from HRBPs.
Produce first draft of client and lawyer paperwork for review by HRBPs.
Co-ordinate where applicable the client pre employment screening process

Workday Maintenance

Be the primary point of contact for all Workday updates with the HR Advisor

Trainee Arrivals & Departures

Following the set welcome process for trainees seconded from London.
Work with the HRBP and Facilities to co-ordinate and administer accommodation and arrival and departure in groups.

HR Letters / Certificates

Own the end to end production and issue of HR certificates / 'attestations' for the Paris HR team.

Medical visits management

Organize appointment with employees for their mandatory medical check and liaise with the external medical provider.

General Administration

Support the team from time to time with intranet updates, contract updates, letter template updates and other general administration.

Competencies for the role

French and English language skills (spoken/written) to mother tongue standard.
Analytical thought and problem solving ability.
Strong communication and influencing skills.
Commitment and self-motivation.
Excellent organisational and time management skills.
Ability to develop and maintain relationships.
Strong strategic and organisational thinking skills.

Qualifications

Bachelors Degree with p revious experience in an administrative role is required, ideally in a fast paced and demanding environment.

Primary Location

South Asia-India-Delhi

Work Locations

Clifford Chance, Delhi

Job

Human Resources

Schedule

Full-time

Shift

Day Job

Employee Status

Permanent