HR Manager Jobs in Trichy - Geeco Enercon Pvt Ltd

Job/Position: HR & Admin Manager

Company Name: GEECO Enercon Pvt Limited

Work Location: Thuvakudy - Trichy,Thanjavur.

Role Summary / Purpose:

• General HR & administration activities & maintaining the office.

Essential Responsibilities:

Administration Activities :

• To assist / co-ordinate / work with other executives and assure that the company objectives are achieved.

• Prepare and manage correspondence, reports and documents.

• Organize and co-ordinate meetings, conference, travel arrangements.

• Take, type and distribute minutes of meeting, presentations.

• Create meeting agendas, notifications, and follow up items.

• Implement and maintain office systems.

• Maintains accurate calendars, schedules, and key dates.

• Maintain employee and general files.

• Arrange and confirm appointments.

• Organize internal and external events.

• Handling company correspondence like phone, e-mail, fax, etc.

• Set up and maintain filing systems.

• Set up and manage work procedures.

• To coordinate with all departments and prepare the MIS periodically and maintain databases, confidentially .

• Comply with all the rules, regulations and the procedures of the company as notified from time to time.

HR Management:

• Manpower planning and development.

• Audit of the HR function.

• Performance appraisal.

• Office management, Work studies and performance standards.

• To support HR in interviews and recruitment process with respect to subordinates requirement on getting prior permission from the management.

• Ensure appropriate security for all HR-related information.

• Experience in Handling Statutory Compliance like, ESI, PF, Factories Act.

• Handling Employee Grievances.

• Welfare and ISO

• Manage the leave system, including adding new starters and removing leaves.

Recruitment:

• Work closely with the HRM to support recruitment campaigns for individual roles.

• Responsible for ensuring the corporate website is up to date with current jobs.

• Manage the recruitment Inbox and respond to candidates in a timely manner.

• Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers and HR.

• Ensure recruitment trackers are maintained and continually improved.

• Hires new employees as required by line managers and introduces process improvements.

• Responsible for the execution of the recruitment process, including the internal recruitment process.

• Reaching the defined targets for hiring of different job families (time, costs, quality)

• Full execution of the recruitment process (including job posting, phone interviewing, job interviewing, regular communication with candidates and managers) including the recruitment administration

• Manages posting of job vacancies at the best performing recruitment channels (responsiveness, quality and costs)

• Develops pool of internal and external talents

• Explores the new recruitment channels and gives recommendations to the Recruitment Manager

• Execution of the recruitment social media communication, ruled by approved Marketing and HR Marketing principles

• Monitors the job market and prepares analyses and summaries of the main job market movements

• Reports the progress on assigned job vacancies on the regular basis, communicates early warnings and provide the regular feedback about the performance of the recruitment process

• Contacting candidates, following-up with candidates, and managing candidate pipeline.

• Scheduling interviews, briefing and debriefing candidates before and after interviews.

• Maintaining timely documentation of all conversations with candidates within our internal database.

• Assisting in generating leads from conversations with candidates.

• Presenting candidates to our management team applying high quality standards.

• Posting job descriptions on job boards, and tracking posting status and results.

Induction & Integration:

• Initiate the new hire checklist and process in a timely manner.

• Enter new starter information on to the relevant systems.

• Create personal files for all new starters and ensure that all documentation is present and completed.

• Responsible for arranging induction sessions.

• Request employment references for all new starters.

• Send out probation reminder emails to line managers and escalate any issues to HRO when appropriate.

Training:

• Co-ordinate training carried out in-house, including sending out invitations, reserving and setting up rooms, organizing lunches and collating evaluation forms.

• Monitor and track training sessions for reporting purposes.

• Send feedback evaluation forms after each training session.

Qualifications / Requirements:

Experience : 8 years & above

Minimum Education Qualification: MBA (HR)

Industrial Type : Manufacturing / Industrial / Production

Function Area : HR & Administration

Skills Required:

• A strong English, Tamil communication is essential & Hindi (Preferable)

• Ability to store and record information accurately

• Excellent organization skills and oral/written communication skills a must.

• Good computer related skills

• Good social and interpersonal skills

• Excellent interpersonal, consulting, diplomacy, and conflict-resolution skills.

• Ability to work independently on projects, as team lead, and as a member of a team.

• High level of initiative, strong drive to succeed.

• Must be available to work a flexible work schedule.

• Must have significant recruiter experience, in multiple recruiting environments

• Experience in ERP is preferable.