Office Assistant Jobs in Mumbai,Navi Mumbai - ABC

Job Description

• Taking dictations in short-hand
  
• Organizing File Management System.
  
• Providing secretarial support to management
  
• Digitalizing filing system
  
• Maintaining inward & outward register correspondence.
  
• Maintaining Office filing & storage systems in an organised manner.
  
• Creating, Maintaining and Updating electronic records of files.
  
• Updating and maintaining databases such as mailing list, Contact lists, client list, brokers list, invitee list, internal staff list, etc.
  
• Typing and/ or drafting documents, reports, and correspondences.
  
• Ensuring office equipment’s are properly maintained and serviced
  
• Performing outdoor errands such as delivering/procuring of documents, going to the bank, etc.
  
• Making presentations, creating spreadsheets, typing word documents.
  
• Informing administration Head of the needed supplies, and stocking and distributing the same.
  
• Making Photocopies, sending faxes/emails/ letters/couriers, scanning documents, and shredding documents.
  
• Maintaining a hygienic, clean and enjoyable working environment and office premises.
  
• Retrieving information when required.
  
• Handling external or internal communication and management systems.
  
• Sorting and distributing incoming & outgoing correspondences and making note of the same.
  
• Conducting tasks of another employee in times of need.
  
• Provide feedback to the company to continuously improve
  
• Other work as directed by the AD and MD.
  

• Excellent communication skills written and oral in English,Hinfi & Marathi.
  
•  Able to provide clerical support
  
• Skilled in keeping business records
  
• Always ready to work with management
  
• Able to follow instructions
  
• Capable of performing research related to office work
  
• Good organizational knowledge
  
• Able to understand legal procedures
  
• Sufficient computer knowledge with Emails and the Internet
  
• An effective communicator with good presentation skills; strong analytical, problem solving and organizational ability.
  

• MS – Office (word, power-point, and excel)
  
• MS-CIT
  
• Basic computer knowledge
  
• MS-outlook
  
• Internet