Office Coordinator Jobs in Pune

Office Coordinator

Addus HomeCare

0 to 3 Years

Not disclosed

Expired

Posted: 30 Jun 20

Job Description

Position Summary: Coordinate administrative, business and other operational activities in the office by performing the following duties. Maintains solid and consistent communication with branch leadership, handles accounting/billing functions, collaborates on employee and client service issues and ensures accurate file maintenance.

Essential Duties

Oversees the new hire process for all branch hires; ensures all documentation is completed timely and accurately.
Ensures all employee records are current, accurate and updated regularly including timecards
Collaborates with the Corporate HR team for benefit enrollment processes
On-boards and trains new branch Administrative employees.
Provides thorough, complete follow-through on escalated client complaints and theft claims
Ensures WOTC applications and any other applicable paperwork is completed timely each new employee
Reports all new Leave of Absence requests appropriately and assists in the Leave process in conjunction with the HR team.
Sets up training for all branch new hires and current employees; may oversee or facilitate classes, including quarterly in-service meetings
Coordinates Internal Audit Responses to the Contracts Department and QA team for employee files only
Oversees compliance with HR processes and procedures throughout branch
Ensures all required A/P related paperwork is scanned and submitted for payment
Follows up on all Private Duty 'Hot-Lead' Assessments and Deposits
Supervises monthly Service Monitoring Calls with state Department on Aging
Files APS Reports and follows up with agency; handles related employee issues as appropriate
Responds to and resolves all service complaints filed with the state or state agencies
Ensures the appearance of the branch's open environment is professional: neat, clean, orderly and generally free of clutter
Supervises the purchasing and material management functions for all branch office supplies
Maintains a high degree of confidentiality at all times due to access to sensitive information
Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
Follows all Medicare, Medicaid, and HIPAA regulations and requirements
Abides by all regulations, policies, procedures and standards
Performs other duties as assigned