Personal Assistant Jobs in Mumbai - 9XLeading Consultancy

Personal Assistant

9XLeading Consultancy

0 Years

Not disclosed

Expired

Posted: 17 Jul 17

Job Description

This job is only for Female Candidates.
Manage CBO’s scheduling, communication and travel coordination
Draft original and routine correspondence for CBO’s signature
Manage deliverables to the CBO and provide any necessary reporting
Create and edit presentations, documents and reports for the CBO as required
Lead or participate on project teams related to a range of operational matters
Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings
Manage Administrative Management Team calendar, plans, and action items
Provide assistance to the CBO for meeting preparation and events
CBO’s personal work
Support the CBO’s participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings
Assist in the administration of the Legal Department, including scheduling meetings, arranging travel, copying, filing legal documents, and maintaining the Legal Department website
Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures
Manage corporate registration documents, lobbying registration forms, and contracts database
Develop relationships with key operational contacts, both internal and external
Ensure confidentiality at all times (this position will have access to highly confidential information)
Pitch in with office management responsibilities as a true team member
Other duties as assigned by the CBO
Media Handling
PR activities
Devising and maintaining office systems, including data management and filing
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority
Organising and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of the CBO;
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Organising and attending meetings and ensuring the CBO is well prepared for meetings
Liaising with clients, suppliers and other staff.
Carrying out specific projects and research
Responsibility for accounts and budgets
Taking on some of the CBO`s responsibilities and working more closely with management
Deputising for the CBO, making decisions and delegating work to others in the CBO`S absence
Being involved in decision-making processes.
Handling the social media accounts of CBO.
Travelling to various places for Business Meetings along with CBO