Personal Assistant Jobs in Nagpur - Innovation Solutions

Personal Assistant
Innovation Solutions
1 to 3+ Years
12000 - 22000 Per Month
Innovation Solutions
Last Date 28 Feb 2018

Innovation Solutions - Job Details

Date of posting: 30 Dec 17
  • Job title:Personal Assistant to the Managing Director
  • Department:Office
  • Reporting to:Managing Director
  • Hours:Approximately 25 hours a week
  • Staff reporting:None
Job Purpose
  • To provide an efficient and responsive administrative, organizational , and logistical service to the MD, helping him to manage and priorities his time. 
  • You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained. 
  • This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. 
  • You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.
Main duties
  • Manage and maintain the MD’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Organize and attend meetings, taking minutes and noting Action Points Where Agreed , and ensure that the CD & FD are Well Briefed For all Meeting.
  • Document preparation - reports, briefings, correspondence, Power point , Presentation , etc.
Additional duties
  • To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the factory that may be deemed necessary.
  • Person Specification
  • Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
  • A good deal of common sense, etiquette and an ability to think on one’s feet Ideally educated to degree level (A’ level education considered)
  • A minimum of four years PA/secretarial experience at a senior level Shorthand and excellent typing skills, speed and accuracy essential Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written Professional telephone manner
  • Proven ability to work under pressure and to tight deadlines Bright, confident personality
  • Well presented highly personable
  • Flexible and mature approach with ability to work unsupervised willing to travel
  • Document preparation - reports, briefings, correspondence, Power point , Presentation , etc.

Hiring Process : Face to Face Interview

Job Role : Others

About Innovation Solutions

Innovation Solutions
This posting is done directly & exclusively on We do not entertain any unsolicited calls or enquiries from any consultants, other portals or TPOs. Notice: This recruitment is FREE. if the recruiter charges any fees, please write us

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Innovation Solutions recruiting Personal Assistant Experienced(1 to 3+ Years) candidates in Nagpur(Nagpur-Others). The Innovation Solutions vacancies for Personal Assistant is filled through Face to Face Interview etc.
Innovation Solutions jobs for Experienced(1 to 3+ Years) candidates are very common in nature as the company recruits a lot of Experienced(1 to 3+ Years) candidates every year based on the skills . The candidates with B.Com are selected to full fill the vacancies in Others job field. The Experienced(1 to 3+ Years) candidates applying for Personal Assistant should have a degree or post-graduation in the required field based on the requirement mentioned. The jobs are available in Full Time basis. When it comes to Innovation Solutions recruitment, Experienced(1 to 3+ Years) candidates are mostly chosen for the department Others. To learn more about the current jobs and other details, it is better to go through official site of Innovation Solutions and Freshersworld. The Freshersworld is a leading employment portal that researches the official site of Innovation Solutions and provides details about the current vacancies, the application process, selection process, test details, important dates and other information.