Personal Assistant Jobs in Pune - Royalbliss Holidays

• As a personal assistant you'll be helping out your boss with whatever they need, from managing a diary to typing up reports or planning meetings. 
• Your duties as a personal assistant will largely depend on your experience, the length of time you’ve worked in the company and the level of trust you have with your boss.
  
• Personal assistants will be expected to carry out tasks as per below Profile
  

Job Profile 

•  Post : Personal Secretory
  
• Job Location : Sinhgad Road ,  Pune
  
• Experience required : Min 6 month as a PA
  
• Joining : Immediate ( if selected)
  
• AGE LIMIT : 30 year 

 Main duties

• Manage and maintain the MD’s diary and email account.
  
• Filter emails, highlight urgent correspondence and print attachments.
  
• Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  
• Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
  
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
  
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.  Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
  
• Minute general meetings as required and complete research on behalf of the MD.
  
• Keep and retrieve files.
  
• Ensure guests meeting with the MD are well taken care of.
  
• Provide a service that is in line with the MD’s work habits and preferences.
  

• To attend supervision, training and meetings as and when required. 
• You may be required to perform other ad-hoc tasks around the office  that may be deemed necessary.
  
•  Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
  
•  A good deal of common sense, etiquette and an ability to think on one’s feet
  
• Ideally educated to degree level (A’ level education considered)
  
• Excellent organisational skills
  
• Professional telephone manner
  
• Willing to travel outstation and abroad   

Key skills for PAs

• Flexibility
  
• Adaptability
  
• Good interpersonal skills
  
• Ability to multitask
  
• Organisational skills
  
• Communication skills
  
• IT skills
  
• Secretarial skills