Program Coordinator Jobs in Hyderabad - Salveregin science group
Job Description
Essential Job Duties:
Invite speakers / committee liaison:
- Ensure database maintenance which includes participant and prospect information and mailing list.
- Coordinates program related events such as workshops, symposia, national and international Scientific Events etc.
- Organize and establish meetings on regular basis with designated individuals to foster positive relationships.
- Associations, Collaborations and Relationship Management and Development.
- Negotiates event-related fees and honoraria agreements.
- Ensure the smooth operation and that all logistics and other event details are implemented as planned.
- Be main point of contact for Program chairs, session chairs, scientific committee and invited speakers for conference content/for all conference related communications.
- Manage timelines for Program chairs, session chairs, scientific committee and invited speakers.
- Develop yearly outreach plan according to program needs and capacity.
- Confirm proposed program structure and ensure it works within limitations of time & space.
- Evaluate program effectiveness to develop improved methods.
- Preparing program evaluation report.
- Attending meetings as required.
- Abstract management and abstract book production:
- Compile conference specific abstracts and update on Abstracts database.
- Liaise with chair to confirm abstract review procedure and compile review instructions accordingly.
- Pro-actively work with internal and external teams to ensure that deadlines are meet.
- Compile abstract review data, send to chair and mark-up Abstracts database.
- Update Abstracts with dates, times and numbers and notify speakers of their presentation times.
- Coordinate poster program details, update presenters and supply guidelines .
- Request presenters/speakers to register by Speaker registration deadline.
- Collate abstracts, invited speaker bios and abstracts, artwork and sponsor files.
- Compile all files into conference abstract book proof and send for printing.
- Report on the status of conference to Director, Program Manager and Team Leader regularly and tailor each report to the receiver’s needs.
- Create Management Information Reports including conference feedback for further conference development.
Job Particulars
About Company
The Salveregin Science Group Conferences provides a valuable means of disseminating information and ideas in a way that cannot be achieved through the usual channels of communication and presentations at large scientific meetings.
The Salveregin Science Group team provides expertise in the smooth conduct of scientific conferences. Know-how and know-who are two important aspects of this business. We are well versed with the nitty gritty conducting a conference; like familiarity with supply chain, associations with an array of convention centers, vendors, hotel chains etc, to make the conference memorable. We are also favorably placed when it comes to relations with the scientific community.
