Admin Assistant Jobs Opening in Oriental Agro Multistate Co-operative Society Ltd at Ernakulam
Job Description
Job Summary:
We are seeking a responsible, proactive, and detail-oriented Admin Assistant to provide support to our office staff and ensure smooth day-to-day operations. The ideal candidate will handle a variety of administrative and clerical tasks such as maintaining records, coordinating meetings, handling correspondence, managing supplies, and assisting in office management activities.
This role is best suited for someone who is organized, efficient, and has a positive attitude toward multitasking in a dynamic work environment.
Key Responsibilities:
1. Office Operations & General Support
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Greet and assist visitors, clients, and vendors at the reception or office front desk.
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Maintain a clean, professional, and well-organized work environment.
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Support daily office operations by ensuring availability of stationery, forms, and other supplies.
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Handle incoming calls, emails, and letters; route them to the appropriate departments.
2. Documentation & Record-Keeping
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Maintain hard copy and digital filing systems for employee records, documents, and office materials.
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Enter and update data in spreadsheets, databases, or office software.
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Keep records of attendance, leaves, office inventory, and expenses.
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Scan, photocopy, and print documents as needed.
3. Meeting & Scheduling Support
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Assist in scheduling meetings, appointments, and interviews for staff or management.
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Reserve meeting rooms and ensure they are equipped for presentations or discussions.
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Distribute meeting agendas, take meeting minutes if needed, and follow up on action items.
4. Vendor & Maintenance Coordination
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Coordinate with external vendors for office supplies, repairs, AMC (Annual Maintenance Contracts), and services such as housekeeping, courier, or utilities.
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Ensure office equipment such as printers, air conditioners, and computers are maintained properly and reported for servicing when needed.
5. Support to HR/Accounts/Management
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Assist the HR team with documentation during onboarding/offboarding processes.
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Help the accounts or finance team in collecting bills, vouchers, and receipts.
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Arrange travel bookings, accommodations, and logistics for employees or guests if required.
6. Confidentiality & Compliance
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Handle sensitive information and confidential documents with discretion.
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Ensure company policies are followed in administrative procedures and reporting.
Preferred Attributes:
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Friendly, approachable, and professional demeanor.
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Ability to take initiative and work independently when needed.
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Strong attention to detail and a commitment to accuracy.
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Willingness to adapt to new tools, systems, and responsibilities.
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Experience in a corporate, educational, or healthcare office environment is an added advantage.
More information about this Admin Assistant Job
Please go through the below FAQs to get all answers related to the given Admin Assistant job
- What are the job requirements to apply for this Admin Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Admin Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Admin Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Admin Assistant position?
- Ans: There are immediate 1 job openings for Admin Assistant in our Organisation.
