Admin Executive Jobs - Bangalore - D2L Pharma Research Solutions

• Making Travel arrangement of all the employees
  
• Booking of lowest available flight tickets
  
• Ensuring booking of best available hotel as per employee allowance eligibility without compromising on quality standards.
  
• Managing vehicles arrangements for our employees on PAN India basis which includes vehicle bookings / follow ups and payments.
  
• Ensuring Travel Compliance as per company policy.
  

• Supervision of Facility staff for regular upkeep of office premises.
  
• Supervision of daily office maintenance & ensure proper functioning of office utilities.
  
• Supervision of Security staff to ensure security and safety of staff in office premises.
  
• Pantry management procurement of pantry consumables & pantry accessories, and ensure adequate inventory for smooth functioning of office
  
• Managing company landline, Mobile & Data Card connections.
  
• Issuance of Mobile SIM cards / Data Card to employees and keep track of them.
  
• Managing of office stationary & printing requirement for letter heads, A4 rim, cartridges, files, folders, markers etc., including employee ID card & visiting cards.
  
• Management of official delegates visit to office and making requisite arrangement for refreshment & lunch for the guests, including management of in house & external office training or conferences.
  
• Assist in organizing meetings/ events as & when required
  
• Managing the entire Front Desk activities including dispatch of official documents both inbound & outbound with appropriate log sheet.

Added Advantage

• Knowledge of networking, Firewall, routers.
  
• Trouble knowledge and experience of OS & Mail client application troubleshooting
  
• Basic third party application support
  
• Technical desktop Customer support experience in field
  

Communication

• Managing corporate connections i.e. Mobile SIM, Data Cards, Broadband Connections.
  
• Managing company landline, Mobile & Data Card connections.
  
• Issuance of Mobile SIM cards / Data Card to employees and keep track of them.
  

• Responsible for Inventory Control & Purchase Order.
  
• Research & identify new vendors
  
• Negotiate with vendors to get best prices
  
• Implementation of MOU with vendors.
  
• Maximize long-term business profitability
  
• Follow-up with supplier for Delivery /Rejection/ Shortage.
  

Billing & MIS

• Coordination / Follow up with vendors for timely submission of bills
  
• Monitor compliance in all the bills submitted by the vendors.
  
• Processing of Vendor bills to Finance for payments
  
• Monitoring and follow up with Finance team to ensure timely payments.
  
• Preparing Daily, Weekly, Monthly Reports and updating of tracker sheets 
  
• Maintaining and regularly updation of MIS Reports i.e. Admin Expenses, Vendor Payments, Guest
  

Other:

• Excellent negotiation skills/Solid interpersonal skills/Ability to communicate effectively/Drive for results/Business acumen/Financial acumen.
  
• Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication