Admin Executive Jobs Opening in Fire & Safety Institute at Aminijikarai, Chennai
Job Description
Join our team in Aminjikarai, Chennai! We're hiring: Admin Executive
Any Graduation with 1year of experience or freshers with strong potential welcome!
Ready to grow with us? Call
Key Responsibilities
Office Administration
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Oversee general office operations and ensure the office is well-maintained and fully functional.
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Monitor office cleanliness and hygiene in coordination with housekeeping staff or facility management.
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Manage office supplies and place orders as needed to ensure stock availability (stationery, pantry items, cleaning materials, etc.).
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Maintain and update records of assets, equipment, keys, and access cards.
Vendor and Facility Management
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Liaise with external vendors and service providers for office maintenance, repairs, equipment servicing, and utility services.
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Negotiate contracts or renewals for services such as housekeeping, IT support, security, courier, and internet providers.
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Ensure timely and accurate payment of utility bills, rent, and vendor invoices.
Travel and Logistics
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Coordinate domestic and international travel arrangements including flights, hotel bookings, cab services, and travel itineraries for employees and visitors.
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Arrange transportation and accommodation for staff attending conferences, training, or field visits.
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Handle logistics for company events, meetings, or workshops.
Administrative Support
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Prepare and maintain administrative reports such as attendance sheets, asset logs, petty cash records, and maintenance schedules.
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Assist in scheduling meetings, organizing appointments, and booking meeting rooms.
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Support internal departments (HR, Finance, Marketing) with administrative and clerical tasks as required.
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Draft emails, memos, and correspondence for internal communication.
Recordkeeping and Documentation
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Maintain hard and soft copies of office documents, contracts, company records, policies, and procedures.
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File and retrieve documents in an organized manner to ensure easy access when required.
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Assist in maintaining compliance documents, safety logs, and internal process checklists.
Employee Onboarding and Support
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Coordinate workstation setup, ID card issuance, and access credentials for new employees.
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Act as the point of contact for employees for administrative queries or requests.
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Maintain visitor logs and ensure guest hospitality for external stakeholders.
More information about this Admin Executive Job
Please go through the below FAQs to get all answers related to the given Admin Executive job
- What are the job requirements to apply for this Admin Executive job position?
- Ans: A candidate must have a minimum of 1 to 3+ year experience as an Admin Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Admin Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Admin Executive position?
- Ans: There are immediate 1 job openings for Admin Executive in our Organisation.
Job Particulars
About Company
