Administration Executive Jobs Opening in KAVI LOGISTICS at Ganapathy, Coimbatore
Administration Executive
Job Description
Job Summary
We are seeking a proactive, organized, and detail-oriented Administration Executive to manage and oversee daily administrative functions within our organization. The role involves handling office operations, supporting various departments, coordinating logistical activities, managing documentation, and ensuring the smooth functioning of internal systems and processes.
The Administration Executive serves as a crucial support role within the company, ensuring that resources, facilities, records, and communications are efficiently managed. The ideal candidate should possess strong organizational and communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.
This position offers an excellent opportunity for professionals looking to contribute to the operational efficiency and workplace organization of a growing business.
Key Responsibilities
1. Office Operations & Support
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Oversee day-to-day office operations, including office cleanliness, maintenance, and functioning of equipment.
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Manage incoming and outgoing correspondence (emails, courier, phone calls, etc.).
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Maintain office supplies inventory by checking stock and placing orders when necessary.
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Serve as the point of contact for internal staff and external vendors for administrative needs.
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Coordinate with housekeeping, security, IT, and maintenance teams to ensure a well-maintained workplace.
2. Record Keeping & Documentation
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Maintain and organize company records, employee files, contracts, and confidential documents.
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Ensure accurate data entry, scanning, and filing of all relevant administrative records.
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Assist with the preparation of reports, meeting minutes, and internal memos.
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Maintain updated databases, such as contact directories, attendance logs, and asset registers.
3. Facility & Vendor Management
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Coordinate facility-related services such as utilities, repairs, pest control, internet services, etc.
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Manage vendor relationships, negotiate service agreements, and ensure timely delivery of services.
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Monitor invoices, payments, and service level agreements with vendors or third-party providers.
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Oversee office equipment and furniture, ensuring they are in good working condition.
4. Travel & Logistics Coordination
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Assist in booking transportation and accommodation for staff as per travel requirements.
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Manage itineraries and travel schedules for visiting clients or senior management.
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Handle logistics for meetings, training programs, seminars, or company events (room bookings, materials, refreshments, etc.).
5. HR & Administrative Support
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Support HR in onboarding new employees (ID card issuance, workstation setup, orientation materials).
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Coordinate employee welfare activities like team outings, celebrations, and wellness programs.
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Maintain records related to leave, attendance, and timesheets in collaboration with the HR department.
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Assist in the implementation and monitoring of office policies and procedures.
6. Compliance & Safety
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Ensure that health and safety regulations are followed within the premises.
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Monitor fire safety equipment, first aid supplies, and emergency preparedness plans.
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Assist in regulatory compliance by keeping track of renewal dates for licenses, permits, insurance, etc.
Key Skills and Competencies
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Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
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Communication Skills: Excellent written and verbal communication for internal and external coordination.
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Time Management: Strong planning and execution of daily and periodic tasks.
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Problem-Solving: Ability to resolve office-related issues quickly and efficiently.
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Team Collaboration: Willingness to support multiple departments and team members.
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Confidentiality: Maintain discretion when handling sensitive information.
More information about this Administration Executive Job
Please go through the below FAQs to get all answers related to the given Administration Executive job
- What are the job requirements to apply for this Administration Executive job position?
- Ans: A candidate must have a minimum of fresher as an Administration Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Administration Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Administration Executive position?
- Ans: There are immediate 5 job openings for Administration Executive in our Organisation.
