Administration Executive Jobs Opening in Skyway Technologies at Chandigarh Road, Ludhiana-Others, Ludhiana
Job Description
* Revert on Emails
* Document filing
* Maintaining Sheets and Data
* Follow up for Payments
* Proficient in English
* Knowledge of MS Office- MS Word, Excel and Outlook
Key Responsibilities:
1. Office Administration and Facility Management:
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Oversee day-to-day office operations including housekeeping, office supplies, repairs, and maintenance.
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Ensure cleanliness, security, and readiness of the office premises at all times.
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Coordinate with vendors for office maintenance, cleaning services, pest control, and other facility-related services.
2. Procurement and Inventory Management:
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Manage procurement of office supplies, stationery, pantry items, and equipment.
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Track stock levels, place orders in a timely manner, and maintain inventory records.
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Negotiate with vendors for pricing, quality, and timely delivery of goods and services.
3. Front Office and Reception Duties (if required):
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Handle visitor management – greet guests, direct them to the appropriate departments, and manage the visitor log.
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Manage incoming and outgoing calls, emails, and correspondence.
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Receive and dispatch courier/parcels and maintain records for the same.
4. Travel and Accommodation Arrangements:
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Coordinate travel bookings including flights, trains, cabs, and hotel accommodations for employees and guests.
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Prepare travel itineraries and ensure arrangements meet employee and budgetary requirements.
5. Record Keeping and Documentation:
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Maintain organized files and records of administrative activities, office maintenance, and service contracts.
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Prepare reports, memos, letters, and other documents as required by the management.
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Assist in maintaining compliance-related documentation (fire safety, labor licenses, etc.).
6. Asset and Infrastructure Management:
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Maintain records of office assets such as computers, furniture, printers, and other equipment.
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Coordinate repairs or replacements of faulty equipment or infrastructure.
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Ensure the availability and functionality of essential services like internet, water, electricity, etc.
7. Vendor and Service Provider Coordination:
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Manage vendor registrations, contracts, and payment processing in coordination with the accounts department.
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Evaluate vendor performance periodically and suggest improvements or changes.
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Ensure service quality from third-party providers is up to company standards.
8. Employee Support and Event Coordination:
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Assist HR in onboarding activities such as workstation setup, ID card issuance, and desk allocation.
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Coordinate internal meetings, office events, and celebrations like birthdays, festivals, and employee engagement programs.
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Support other departments in logistics and administrative tasks when needed.
9. Compliance and Safety Oversight:
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Ensure all licenses, agreements, and regulatory documents are current and properly filed.
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Monitor workplace safety standards and assist in emergency preparedness and compliance.
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Ensure proper functioning of CCTV, fire extinguishers, and access control systems (if applicable).
10. Reporting and Communication:
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Submit regular reports on office operations, vendor performance, and administrative expenses.
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Communicate administrative policies and updates clearly to all employees.
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Escalate any issues in facility operations to higher management promptly.
More information about this Administration executive Job
Please go through the below FAQs to get all answers related to the given Administration executive job
- What are the job requirements to apply for this Administration executive job position?
- Ans: A candidate must have a minimum of fresher as an Administration executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BE/B.Tech
- What are the salary requirements for this job?
- Ans: The salary range is between 12000 and 25000 Monthly. The Salary will depend on the interview. This Administration executive is a Full Time in Ludhiana.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Administration executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Administration executive position?
- Ans: There are immediate 1 job openings for Administration executive in our Organisation.
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