Administration Executive Jobs Opening in SMN LUXURY PG at Rammurthy Nagar, Bangalore
Job Description
Job Summary:
We are seeking a responsible, organized, and proactive Administration Executive to manage day-to-day office operations, provide administrative support across departments, and ensure smooth functioning of workplace services and systems. The Administration Executive will oversee general office tasks such as maintaining records, coordinating facility maintenance, managing vendors, handling logistics, and supporting compliance processes.
This role plays a key part in ensuring a professional, safe, and well-maintained office environment. The ideal candidate will be detail-oriented, good at multitasking, and capable of managing people, paperwork, and processes efficiently.
Key Responsibilities:
1. Office Administration & Facility Management
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Ensure that the office environment is clean, secure, and functional at all times.
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Oversee housekeeping, pantry, reception, and courier operations.
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Monitor daily office supplies, stationery, pantry items, and inventory levels.
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Coordinate maintenance of infrastructure including ACs, furniture, electricity, printers, and general repairs.
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Manage access control, visitor management, and ID card issuance.
2. Vendor & Asset Management
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Liaise with external vendors for office supplies, AMC (Annual Maintenance Contracts), courier services, and travel bookings.
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Maintain updated records of office equipment, IT assets, furniture, and infrastructure.
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Get quotations and negotiate contracts with vendors and service providers.
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Track asset movement and coordinate for repair/replacement when required.
3. Documentation & Record Keeping
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Maintain proper filing of office documents, contracts, attendance records, and visitor logs.
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Keep employee-related administrative documents updated (joining forms, ID cards, medical certificates, etc.).
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Support HR team in organizing training files, employee records, and statutory documents.
4. Meeting & Event Coordination
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Arrange logistics for internal/external meetings, training sessions, workshops, or interviews.
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Book meeting rooms, prepare materials, ensure refreshments and equipment are in place.
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Support coordination of corporate events, employee engagement activities, and town halls.
5. Travel and Logistics
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Handle travel arrangements including flight/train bookings, hotel reservations, and local transportation.
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Manage travel expense documentation and coordination with finance for reimbursements.
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Assist in organizing logistics for conferences, exhibitions, or company visits.
6. Compliance and Security
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Ensure adherence to all office safety and hygiene regulations (fire drills, waste disposal, etc.).
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Work with HR/IT for onboarding new employees (access cards, desk setup, etc.).
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Support internal audits by preparing administrative reports and verifying documentation.
7. Communication and Coordination
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Act as a point of contact between departments and management for office-related concerns.
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Assist in distributing internal communications and memos.
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Coordinate with facility management teams and building authorities when needed.
Required Skills & Competencies:
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Organizational Skills: Able to handle multiple tasks, schedules, and priorities effectively.
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Communication Skills: Good verbal and written communication in English and local language.
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Computer Proficiency: Comfortable with MS Office (Word, Excel, Outlook), Google Workspace, and basic ERP/CRM systems.
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Problem-Solving: Practical and solution-oriented approach to resolving issues.
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Negotiation: Ability to deal with vendors and suppliers in a cost-effective and professional manner.
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Attention to Detail: Accuracy in documentation, record-keeping, and compliance.
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Time Management: Punctual, disciplined, and committed to meeting deadlines.
More information about this Administration executive Job
Please go through the below FAQs to get all answers related to the given Administration executive job
- What are the job requirements to apply for this Administration executive job position?
- Ans: A candidate must have a minimum of fresher as an Administration executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Administration executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Administration executive position?
- Ans: There are immediate 1 job openings for Administration executive in our Organisation.
Job Particulars
About Company
Bangalore 
2 to 3 Years 
Salary not disclosed 
Diploma, BHM
Bangalore
0 to 2 Years
Salary not disclosed
10th Pass (SSC), 12th Pass (HSE)
Bangalore, Mumbai
Freshers
Salary not disclosed
BBA/BBM 
