Back Office Assistant Jobs in Kolkata - I2I Inc
1. INVOICING & PAYMENTS: Generation & Timely Submission of Finalized Contract Proposals to Clients through Internal Software Application; Liaising with Clients for Invoicing & Payment Follow Ups; Payment Updation in the Invoicing Software; Invoicing/Payments Related Client Correspondence; Interacting with Customers for Understanding Reasons for Late Payment and Resolving Customer Billing Disputes.
2. GENERAL ADMINISTRATION: Handling all Administrative Activities like Maintenance of Office Equipment, Transport, Housekeeping & Maintenance of Office and Record Keeping of Office Stationery including various Formats & Formats; Monitoring adherence to Statutory Regulations & Compliance with various Governmental Agencies; and Monitoring Disciplinary Issues & Legal Matters.
3. BACK OFFICE OPERATIONS: Facility Management; Travel & Ticketing; Hotel Booking; Electricity Bill Payments; Mobile Bill Payments; Petty Cash Management; Inter-Office Correspondence; Confidential Mails; Vendor Management & Event Management; Vendor Management (Negotiation, Finalization of Annual Rate Contracts), Purchases, Repairs and Maintenance; Logistics for Events and Workshops; Maintenance of Company Statutory Compliances; and Courier Management.
4. CLIENT LIASONING: Liaising with Clients to determine their Requirements and Budget; Managing Client Proposals from Typesetting through to Design, Print and Production; Prepare illustrations or rough sketches of material, discussing them with clients and/or supervisors and making necessary changes; Obtain Approval of Concept by submitting Rough Layout for Approval by the Client; Working with Clients, Briefing and Advising them with regard to Design Style, Format, Print Production and Timescales; Review final layouts and suggest improvements as needed; Confer with clients to discuss and determine layout design; Liaison and Communication with the Client Representatives for Project Implementation & Monitoring Activities; Job Completion Report Generation & its timely Submission to Clients for facilitating timely Payment & Collections; Ongoing Project Monitoring to facilitate timely completion of Job Contracts.