Back Office Assistant Jobs Opening in TRIVENCE HUB at Ulhasnagar, Mumbai
Back Office Assistant
Job Description
Job Overview:
We are looking for a responsible and detail-oriented Back Office Assistant to join our administrative and operations team. The ideal candidate will handle various back-end tasks, such as data entry, documentation, coordination, record-keeping, and support activities to ensure smooth office functioning.
This is a support-focused role, ideal for individuals who are organized, tech-savvy, and efficient at managing paperwork, internal systems, and follow-ups. The Back Office Assistant will work closely with different departments to ensure that internal operations are carried out without delays or errors.
Key Responsibilities:
1. Data Entry and Record Management
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Enter and update accurate information in company software, spreadsheets, or databases.
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Maintain records of transactions, clients, vendors, and internal reports.
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Ensure documents are properly filed—both digitally and in physical folders.
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Manage and organize sensitive and confidential information with integrity.
2. Document Handling
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Prepare, scan, photocopy, or print necessary documents as required by different departments.
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Assist in documentation for business operations like billing, vendor onboarding, payroll support, or HR forms.
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Ensure all documents are complete and filed in accordance with company policy.
3. Email and Communication Support
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Respond to internal and external email inquiries professionally and in a timely manner.
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Coordinate between departments (e.g., sales, accounts, HR) and provide follow-up support.
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Help in preparing standard communications like acknowledgment emails, status updates, and confirmation letters.
4. Administrative Coordination
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Provide support to admin or HR staff by handling routine office coordination tasks.
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Monitor office supplies, equipment, and basic maintenance needs.
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Maintain daily task logs and assist in scheduling meetings, preparing meeting rooms, or arranging logistics.
5. Reporting and Documentation
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Generate and compile reports in Excel or Word as per supervisor instructions.
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Maintain daily, weekly, and monthly logs of activities like client follow-ups, stock reports, or employee attendance.
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Share updated reports with department heads when required.
6. Filing, Scanning, and Archiving
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Digitize paper records for archiving in cloud or internal systems.
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Assist in tracking file locations and retrieving documents on request.
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Maintain confidentiality of sensitive company files.
7. Payment and Invoice Follow-Up (If Assigned)
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Coordinate with accounts or billing departments for invoice tracking and dispatch.
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Maintain logs of payments received or pending (not responsible for direct financial transactions).
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Follow up with vendors or clients for documentation related to payments.
More information about this Back Office Assistant Job
Please go through the below FAQs to get all answers related to the given Back Office Assistant job
- What are the job requirements to apply for this Back Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Back Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Back Office Assistant is a work from home job?
- Ans: Yes,its a Work from Home Job.
- How many job vacancies are opening for the Back Office Assistant position?
- Ans: There are immediate 1 job openings for Back Office Assistant in our Organisation.
Job Particulars
About Company
Delhi, Gurgaon, Mumbai 
Freshers 
Salary not disclosed 
12th Pass (HSE), Other Course
Mumbai
Freshers
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B.Com, BA, 12th Pass (HSE)
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Diploma, B.Com, BA, 10th Pass (SSC), 12th Pass (HSE)
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B.Com, BA, 12th Pass (HSE)
Mumbai
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B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
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B.Com, BA, 12th Pass (HSE)
Mumbai
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12th Pass (HSE)
Ahmedabad, Mumbai, Pune
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BA, BSc, 10th Pass (SSC), 12th Pass (HSE)
Mumbai
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B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
B.Com, BA, 10th Pass (SSC), 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
B.Com, BA, 12th Pass (HSE)
Mumbai
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Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE)
Mumbai
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Certificate Course (ITI), B.Com, BA, 12th Pass (HSE)
Mumbai
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B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
Diploma, B.Com, BA, 12th Pass (HSE) 
