Back Office Executive Jobs Opening in Anantani Private Limited at Jayanagar, JP Nagar, Borivali East, Bangalore, Mumbai
Job Description
A Back Office Executive plays a vital role in ensuring the smooth functioning of an organization by managing administrative, clerical, and data management tasks. While they do not typically interact directly with customers, their work is critical to supporting front-office operations and ensuring that business processes run efficiently. This position requires strong organizational skills, attention to detail, and the ability to work with minimal supervision.
Key Responsibilities:
1. Administrative Support
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Answer incoming phone calls and route them to the appropriate department.
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Manage internal and external correspondence, including emails, letters, and memos.
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Schedule and coordinate appointments, meetings, and conference calls.
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Maintain and update office calendars to ensure smooth workflow.
2. Clerical Tasks
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Organize and maintain both physical and electronic filing systems.
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Photocopy, scan, and print documents as required.
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Prepare simple letters, forms, and other office documentation.
3. Visitor and Reception Duties
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Greet and assist visitors in a polite and professional manner.
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Maintain visitor records and ensure company protocols are followed.
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Direct guests to the appropriate staff or department.
4. Data Entry and Database Management
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Accurately input and update data in company databases and spreadsheets.
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Verify data for accuracy and completeness before entering.
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Maintain organized records for easy retrieval and reporting.
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Generate simple reports from data for management review.
5. Coordination and Support
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Collaborate with other departments to ensure smooth office operations.
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Follow up on pending tasks and ensure deadlines are met.
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Assist in preparing presentations, reports, and basic financial documents if required.
6. Office Maintenance and Supplies
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Monitor and maintain office supplies and place orders when stock is low.
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Liaise with vendors and service providers for office needs.
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Ensure the office environment remains clean, organized, and functional.
Skills and Competencies Required:
Organizational Skills:
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Ability to prioritize tasks and manage time effectively.
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Maintain an organized workspace and filing system.
Communication Skills:
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Clear and professional verbal and written communication.
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Ability to follow instructions accurately and provide timely updates.
Technical Skills:
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Proficiency in MS Office applications (Word, Excel, PowerPoint).
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Familiarity with office equipment such as printers, scanners, and photocopiers.
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Basic knowledge of database management and data entry processes.
Attention to Detail:
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Ensure high accuracy in data entry and document handling.
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Consistent review of work to avoid errors.
Interpersonal Skills:
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Professional, courteous, and cooperative attitude.
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Team-oriented mindset and willingness to assist colleagues.
More information about this Back Office Executive Job
Please go through the below FAQs to get all answers related to the given Back Office Executive job
- What are the job requirements to apply for this Back Office Executive job position?
- Ans: A candidate must have a minimum of fresher as an Back Office Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Back Office Executive is a work from home job?
- Ans: Yes,its a Work from Home Job.
- How many job vacancies are opening for the Back Office Executive position?
- Ans: There are immediate 1 job openings for Back Office Executive in our Organisation.
