Back Office Sales Jobs Opening in NCP Infratel Pvt Ltd at Shahibagh, Ahmedabad
Job Description
Job Summary
We are looking for a detail-oriented and organized Back Office Sales (Female) to support our sales, documentation, and project coordination activities. This role involves a combination of administrative duties, sales coordination, documentation, and project tracking to ensure smooth functioning of daily business operations.
The ideal candidate should be proficient in Microsoft Excel and Word, possess good written and verbal communication skills, and be capable of handling multiple tasks efficiently. This is a backend role, with minimal or no direct customer interaction, but will play a critical part in assisting the front-line sales team, project managers, and admin department.
Key Responsibilities
1. Back Office Sales Support
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Provide administrative support to the sales team by preparing quotations, proposals, and invoices.
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Maintain and update customer databases, sales records, and follow-up schedules.
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Process sales orders and coordinate internally for timely delivery and execution.
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Prepare and maintain sales reports, performance dashboards, and stock-related data in Excel.
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Coordinate with the accounts and logistics departments for billing, payments, and dispatch tracking.
2. Project Coordination
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Assist in coordinating internal project timelines, documentation, and communication between departments.
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Follow up with vendors, suppliers, and internal teams for project-related deliverables and status updates.
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Maintain project documentation, meeting records, work schedules, and checklists.
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Support the project manager by updating progress trackers and compiling project reports.
3. Documentation and Record Management
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Organize and maintain all business documents including contracts, forms, approvals, purchase orders, and agreements.
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Ensure digital and physical filing systems are well-organized and up-to-date.
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Maintain confidentiality of all sensitive information related to sales, projects, or clients.
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Prepare reports and presentations as required by management using Word, Excel, and PowerPoint.
4. Administrative Tasks
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Handle general office administration including attendance monitoring, stationery procurement, vendor coordination, and other admin-related responsibilities.
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Schedule meetings, manage calendars, and support team communication.
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Coordinate with HR/admin departments for leave records, office maintenance, and policy implementation.
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Act as a point of contact for internal communication and coordination among departments.
Skills and Requirements
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Education: Bachelor’s degree in Commerce, Business Administration, or any relevant field.
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Experience: Experience in a back office, admin, or sales coordination role preferred.
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Gender Preference: Female candidates only (as per role requirement).
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Computer Proficiency:
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Advanced knowledge of Microsoft Excel (formulas, tables, formatting, VLOOKUP, etc.)
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Proficiency in Microsoft Word for document creation and formatting.
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Familiarity with email tools (Gmail, Outlook) and basic internet usage.
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Communication Skills:
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Good verbal and written communication in English and [Insert Local Language].
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Ability to communicate professionally with vendors, internal teams, and support staff.
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Key Attributes
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Attention to Detail: Accuracy in documentation and data handling.
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Time Management: Ability to manage multiple tasks and deadlines effectively.
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Discipline and Reliability: Consistent attendance, punctuality, and a strong sense of responsibility.
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Team Coordination: Able to work collaboratively with other departments.
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Confidentiality: Must maintain discretion in handling sensitive information.
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Problem-Solving: Quick thinking and ability to resolve small operational issues independently.
More information about this Back Office Sales Job
Please go through the below FAQs to get all answers related to the given Back Office Sales job
- What are the job requirements to apply for this Back Office Sales job position?
- Ans: A candidate must have a minimum of fresher as an Back Office Sales
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BSc
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Back Office Sales is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Back Office Sales position?
- Ans: There are immediate 1 job openings for Back Office Sales in our Organisation.
