Billing Executive Jobs Opening in SONI AGENCY at Surat
Billing Executive
Job Description
CAREFULLY COLLECT THE BILLS ENTRY.
MENTATION SALE - PURCHASE DATA.
Generate accurate and timely invoices for services and products.
Ensure invoices comply with contract terms and applicable taxes (e.g., VAT, GST).
Track outstanding payments and follow up with clients.
Manage aging reports to reduce overdue accounts.
Maintain good client relations while ensuring timely payments.
Operate billing software, POS, and ERP systems efficiently.
Ensure data integrity and regular system updates.
Key Responsibilities:
1. Invoice Generation:
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Prepare and issue accurate invoices based on orders, delivery, services rendered, or contractual agreements.
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Generate and send invoices to clients/customers via email, post, or online portals.
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Verify billing data such as price, quantity, taxes, and customer details before processing.
2. Billing Reconciliation:
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Reconcile discrepancies between customer purchase orders, delivery notes, and invoice data.
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Coordinate with the sales and logistics teams to verify delivery status and billing accuracy.
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Follow up on any missing or incorrect information to avoid billing delays.
3. Payment Tracking & Collection Support:
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Monitor accounts receivable and track payments received against invoices issued.
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Maintain a record of outstanding invoices and follow up with clients for timely payments.
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Coordinate with the accounts or collections team to resolve payment disputes or delays.
4. Documentation & Reporting:
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Maintain proper billing files and support documentation (e.g., copies of invoices, purchase orders, delivery challans).
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Prepare daily/weekly/monthly billing reports and share updates with the Finance or Management teams.
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Ensure all records are updated in the accounting software and/or ERP systems.
5. Software and Systems Use:
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Use accounting and billing software (such as Tally, Zoho Books, SAP, QuickBooks, or custom ERP systems) to record, process, and manage transactions.
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Generate GST-compliant invoices and ensure all tax components are accurately reflected.
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Regularly back up data and ensure data integrity within digital platforms.
6. Compliance & Taxation:
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Ensure all billing activities are compliant with applicable GST regulations and company tax policies.
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Calculate applicable taxes (CGST, SGST, IGST) accurately for products and services.
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Support the finance team in providing billing data during internal and external audits.
7. Coordination & Communication:
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Liaise with clients/customers to clarify billing-related questions or resolve disputes professionally.
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Coordinate with internal departments including Sales, Logistics, and Customer Service for smooth billing operations.
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Maintain positive relationships with clients and internal teams to ensure satisfaction and transparency.
8. Internal Controls & Process Improvement:
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Identify and flag errors or anomalies in billing procedures and suggest improvements.
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Assist in establishing efficient billing workflows and documenting standard operating procedures (SOPs).
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Follow established internal control systems to prevent billing fraud or loss.
More information about this Billing Executive Job
Please go through the below FAQs to get all answers related to the given Billing Executive job
- What are the job requirements to apply for this Billing Executive job position?
- Ans: A candidate must have a minimum of fresher as an Billing Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Billing Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Billing Executive position?
- Ans: There are immediate 1 job openings for Billing Executive in our Organisation.
Job Particulars
About Company
Surat 
Freshers 
Salary not disclosed 
10th Pass (SSC) 
