Company Secretary Job in For a Client of TeamLease Digital at Gurugram

Department: Legal & Compliance

Location: Gurugram

Reporting To: Senior Manager – Legal

Position Summary

We are looking for an experienced and qualified Company Secretary to independently manage the Secretarial and Corporate Compliance function of Samsung SDS India Private Limited. The role will be responsible for ensuring compliance with the Companies Act, 2013, Secretarial Standards, FEMA, RBI regulations and other applicable corporate laws, while providing end-to-end support on Board governance, statutory filings, corporate records and regulatory matters.

key Responsibilities

1. Secretarial & Corporate Governance

·       Ensure compliance with the Companies Act, 2013, applicable Rules and Secretarial Standards.

·       Plan, coordinate and manage Board Meetings, Committee Meetings and Shareholders' Meetings.

· Prepare and finalize notices, agenda papers, board notes, resolutions and minutes.

·  Maintain statutory registers, records, minute books and other corporate records.

· Ensure timely completion of annual and event-based secretarial compliances.

· Advise management on corporate governance and secretarial matters.

2. MCA Compliances

· Manage all filings with the Registrar of Companies (ROC) through the MCA portal.

· Prepare and file annual returns, financial statements and other statutory forms.

·  Manage Director Identification Number (DIN), Digital Signature Certificates (DSC) and other MCA-related compliances.

·       Coordinate with Practicing Company Secretaries for certifications, secretarial audits and statutory filings.

3. FEMA & Regulatory Compliances

· Ensure compliance with applicable FEMA and RBI regulations relating to foreign investment and corporate transactions.

· Coordinate and manage FEMA-related filings, reporting requirements and regulatory submissions, wherever applicable.

· Liaise with Authorized Dealer Banks, external consultants and regulatory authorities in relation to FEMA compliances.

· Monitor regulatory developments under FEMA and advise internal stakeholders on applicable compliance requirements.

4. Corporate Advisory & Compliance

·Provide secretarial support on corporate restructuring, changes in capital structure and other corporate actions, as applicable.

· Support implementation of Board decisions and maintain action trackers.

· Maintain a comprehensive corporate compliance calendar and ensure timely completion of statutory compliances.

· Coordinate with Finance, Tax, HR and Legal teams on corporate compliance matters.

· Support statutory audits, secretarial audits, internal audits and regulatory inspections.

5. Documentation & Record Management

· Maintain statutory registers, Minute book and other secretarial documents, licenses, approvals and corporate records in physical and electronic form.

·Ensure proper custody and maintenance of statutory documents.

·Develop and standardize secretarial templates, SOPs and governance documentation.

6. Stakeholder Management

· Coordinate with Directors, Shareholders, Statutory Auditors, Secretarial Auditors, external consultants, banks and regulatory authorities.

·Act as the primary point of contact for corporate secretarial and governance-related matters.

Qualifications

· Qualified Company Secretary (Member of the Institute of Company Secretaries of India – ICSI).

· LL.B. qualification will be an added advantage.

Experience

· 8–10 years of post-qualification experience in Corporate Secretarial and Compliance functions.

· Experience in a multinational company (MNC) or foreign-owned subsidiary will be preferred.

· Hands-on experience in handling ROC compliances, Board governance, FEMA-related compliances and corporate secretarial matters.

Required Skills

· Strong knowledge of the Companies Act, 2013, Secretarial Standards, FEMA and RBI regulations.

· Hands-on experience with MCA portal and corporate secretarial filings.

·Excellent drafting skills for Board documents, resolutions and corporate records