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· report to the chairman and often liaise with board members
· prepare agendas and papers for board meetings, committees and annual general meetings (AGMs) and follow up on action points
· ensure policies are kept up to date and approved by the committee
· maintain statutory books, including registers of members, directors and secretaries
· deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders
· contribute to meeting discussions, and when required advise members of the legal, governance, accounting and tax departments of the implications of proposed policies
· monitor changes in relevant legislation and the regulatory environment and take appropriate action
· liaise with external regulators and advisers, such as lawyers and auditors
· take responsibility for the health and safety of employees and manage matters related to insurance and property
· develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
· pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers
· maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company
· monitor the administration of the company's pension scheme - this may be a requirement in some smaller companies
· enter into contractual agreements with suppliers and customers.
· manage the office space and deal with personnel administration and insurance for employees, equipment and premises
· oversee PR relating to aspects of financial management.
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