Correspondense Representative Jobs Opening in Cambridge creation lab at Jadavpur, Kolkata
Correspondense Representative
0 Years 
15000 - 20000 Monthly 
Job Description
1. Job Overview
A Correspondence Representative is responsible for handling written communication with customers, clients, and business partners via emails, letters, chat, and other digital channels. The role involves responding to inquiries, resolving issues, processing requests, and providing accurate information to ensure customer satisfaction and maintain a positive brand image.
This position requires excellent written communication skills, attention to detail, and problem-solving abilities to handle high volumes of correspondence efficiently and professionally.
2. Key Responsibilities
A. Customer Communication Management
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Respond to customer inquiries, complaints, and requests through email, letters, and chat support.
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Draft professional responses that are clear, accurate, and empathetic.
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Follow up with customers to ensure timely resolution of their issues.
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Maintain consistency in tone, language, and information across all written communications.
B. Data & Record Management
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Maintain accurate records of customer interactions, inquiries, and resolutions.
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Update customer databases and internal systems with relevant information.
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Prepare daily, weekly, and monthly reports on correspondence activity.
C. Coordination with Internal Teams
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Work closely with sales, operations, logistics, billing, and technical teams to resolve customer issues.
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Escalate unresolved cases to the appropriate department or supervisor when necessary.
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Collaborate with quality and training teams to improve customer experience.
D. Complaint Handling & Resolution
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Understand customer concerns and analyze problems to provide appropriate solutions.
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Ensure complaints are addressed within SLA timelines and company guidelines.
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Follow up with stakeholders until the issue is completely resolved.
E. Quality Assurance
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Proofread all outgoing correspondence to ensure accuracy, grammar, and professionalism.
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Adhere to company policies and standard communication templates.
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Suggest improvements to enhance the efficiency and quality of written communication.
3. Required Skills & Competencies
A. Technical Skills
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Proficiency in MS Office (Word, Excel, Outlook).
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Experience in CRM software, ticketing systems, and email platforms.
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Basic knowledge of data entry and record management systems.
B. Soft Skills
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Excellent written communication and grammar skills.
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Strong attention to detail and accuracy.
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Good time management and organizational abilities.
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Ability to handle pressure and manage multiple tasks simultaneously.
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Customer-centric mindset with a professional and polite approach.
More information about this Correspondense Representative Job
Please go through the below FAQs to get all answers related to the given Correspondense Representative job
- What are the job requirements to apply for this Correspondense Representative job position?
- Ans: A candidate must have a minimum of fresher as an Correspondense Representative
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: BA, MA
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Correspondense Representative is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Correspondense Representative position?
- Ans: There are immediate 1 job openings for Correspondense Representative in our Organisation.
Job Particulars
About Company
Kolkata
Freshers
Salary not disclosed 
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B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
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Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
Kolkata
Freshers
Salary not disclosed
B.Com, BA, BCA, BE/B.Tech, BSc
Kolkata
Freshers
Salary not disclosed
B.Com, BA, BCA, BE/B.Tech, BSc
Kolkata
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
Kolkata
Freshers
Salary not disclosed
BA, BBA/BBM, BCA, BE/B.Tech, BSc
Kolkata
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc 
