Event Manager Jobs Opening in Checklist media event company at Dadar West, Mumbai

Job Summary:

An Event Manager is responsible for planning, coordinating, and executing events from start to finish while ensuring that each event runs smoothly, meets client or company goals, and delivers a memorable experience to attendees. This role requires excellent organizational skills, creative thinking, negotiation capabilities, and the ability to manage multiple stakeholders, vendors, and logistics within tight deadlines.

Event Managers work across industries—corporate, entertainment, hospitality, education, nonprofit, and more. They may organize a wide range of events including conferences, product launches, trade shows, weddings, exhibitions, award functions, seminars, and social gatherings.

Key Responsibilities:

1. Event Planning & Conceptualization

• Understand the client’s objectives, event theme, target audience, and expected outcomes.

• Conceptualize event ideas and themes that align with the client or company brand.

• Develop detailed project plans including timelines, tasks, and resource allocation.

• Research venues, service providers, equipment rentals, and other event resources.

2. Budgeting and Cost Management

• Prepare event budgets, ensuring cost-efficiency and profitability.

• Track expenses and ensure all elements of the event stay within budget.

• Negotiate contracts and pricing with vendors and suppliers.

• Provide financial reports and forecasts post-event for analysis.

3. Venue and Vendor Coordination

• Scout and book suitable venues based on the event size, purpose, and location preferences.

• Manage contracts and liaise with third-party vendors for catering, decor, audio-visual, lighting, photography, and entertainment.

• Conduct site inspections and risk assessments to ensure venue suitability and safety compliance.

• Coordinate logistics for vendor setup, deliveries, and teardown.

4. Marketing and Promotion

• Develop promotional strategies for public or ticketed events.

• Work with designers and marketing teams to create promotional materials such as banners, posters, invitations, and digital campaigns.

• Manage event listings, registrations, RSVPs, and ticketing platforms.

• Leverage social media and digital tools for event outreach and engagement.

5. Team Leadership and Collaboration

• Lead and manage internal event teams or volunteers assigned to specific roles.

• Delegate responsibilities and monitor progress to ensure all tasks are executed on time.

• Collaborate with cross-functional departments including sales, design, PR, and logistics.

6. On-site Event Execution

• Oversee event setup, ensure all elements are in place, and troubleshoot any issues in real-time.

• Ensure guest experience is seamless—from registration and seating to catering and entertainment.

• Handle emergencies or last-minute changes professionally and efficiently.

• Coordinate stage management, emcees, keynote speakers, performances, and audience engagement activities.

7. Post-Event Activities

• Organize and supervise event breakdown, vendor payments, and return of rented equipment.

• Collect feedback from attendees, clients, and staff to evaluate event success.

• Prepare post-event reports highlighting performance metrics, audience response, and improvement areas.

• Maintain a database of vendors, venues, and contacts for future use.

Skills and Qualifications:

• Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Public Relations, or a related field.

• Experience: Minimum years of experience in event coordination or management. Experience in corporate, wedding, or MICE (Meetings, Incentives, Conferences, and Exhibitions) events is a plus.

• Technical Skills:

  • Familiarity with event management software (e.g., Cvent, Eventbrite, Bizzabo).

  • Proficient in Microsoft Office, Google Workspace, and project management tools like Trello, Asana, or Monday.com.

  • Understanding of audio-visual equipment, stage setups, and basic design concepts.

Soft Skills:

• Exceptional organizational and multitasking skills.

• Strong communication and interpersonal abilities.

• Creative thinking with a strong eye for detail.

• Calm under pressure and able to problem-solve in dynamic environments.

• Time management and flexibility to work long hours, including evenings and weekends.

• Customer-centric mindset with excellent negotiation and presentation skills.

1. What are the job requirements to apply for this Event Manager job position?
   
   • Ans: A candidate must have a minimum of fresher as an Event Manager


2. What is the qualification for this job?
   
   • Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BHM, BFA
   
   
3. What is the hiring Process of this job?
   
   • Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
   
   
4. This Event Manager is a work from home job?
   • Ans: No ,its not a Work from Home Job.
   
   
5. How many job vacancies are opening for the Event Manager position?
   
   • Ans: There are immediate 1 job openings for Event Manager in our Organisation.