Executive Assistant Jobs Opening in Turbotech gbs at DLF Phase 3, Sector 14, Gurgaon, Sector 15, Gurgaon, Gurgaon, Delhi
Job Description
Job Overview
An Executive Assistant (EA) provides high-level administrative support to senior management or executives within an organization. This role involves managing schedules, coordinating communications, preparing reports, and handling confidential information. The EA ensures the smooth functioning of executive operations, allowing leaders to focus on strategic priorities.
The Executive Assistant serves as a liaison between executives, internal teams, and external stakeholders, requiring individuals who are organized, proactive, detail-oriented, and possess strong communication skills.
Key Responsibilities
1. Calendar & Schedule Management
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Manage the executive’s daily, weekly, and monthly schedules.
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Coordinate appointments, meetings, and travel plans efficiently.
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Ensure timely reminders and avoid schedule conflicts or overlapping commitments.
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Prioritize urgent tasks and help executives manage time effectively.
2. Communication & Correspondence
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Serve as the first point of contact for calls, emails, and visitors.
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Draft, proofread, and respond to emails, letters, and memos on behalf of executives.
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Coordinate communications between executives and internal teams, clients, or external partners.
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Maintain professionalism and confidentiality in all interactions.
3. Meeting Coordination & Support
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Schedule, organize, and prepare for meetings, including agendas, presentations, and required materials.
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Record and distribute minutes of meetings, highlighting key decisions and action items.
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Follow up with relevant departments to ensure completion of assigned tasks.
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Manage video conferencing, teleconferencing, and in-person meeting logistics.
4. Travel & Event Management
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Plan and coordinate business travel arrangements, including flights, accommodation, local transportation, and itineraries.
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Ensure all travel details are accurate and aligned with the executive’s schedule.
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Organize corporate events, workshops, and seminars as required.
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Liaise with vendors, venues, and service providers to ensure smooth execution of events.
5. Documentation & Reporting
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Prepare and maintain reports, presentations, spreadsheets, and databases for executives.
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Monitor and track project updates, deadlines, and performance metrics.
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Assist in research and data collection for strategic decisions.
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Ensure accurate filing, storage, and retrieval of physical and digital documents.
6. Administrative Support
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Handle office correspondence, approvals, and documentation.
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Manage petty cash, expense reports, and other administrative tasks.
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Ensure the executive has all necessary resources and information for meetings or presentations.
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Support HR, finance, or operational tasks when needed.
7. Confidentiality & Professionalism
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Maintain confidentiality of sensitive information at all times.
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Handle confidential reports, contracts, and communications with discretion.
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Act as a trusted advisor and gatekeeper for the executive.
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Exhibit professionalism in interactions with clients, employees, and stakeholders.
Required Skills & Competencies
1. Organizational & Time Management
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Ability to manage multiple priorities efficiently.
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Strong planning and scheduling skills to ensure deadlines are met.
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Detail-oriented approach to tasks and projects.
2. Communication Skills
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Excellent verbal and written communication skills.
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Ability to interact with senior management, clients, and internal teams professionally.
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Strong presentation and documentation skills.
3. Technical Proficiency
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Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools.
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Familiarity with calendar management, CRM, and project management software.
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Ability to learn new software and tools quickly.
4. Problem-Solving & Decision Making
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Ability to anticipate executive needs and provide proactive solutions.
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Skilled in handling unexpected challenges or last-minute changes.
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Sound judgment in prioritizing tasks and managing sensitive information.
5. Interpersonal Skills
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Strong interpersonal skills to coordinate with multiple stakeholders.
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Ability to work independently and as part of a team supporting executives.
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Demonstrates adaptability, patience, and professionalism under pressure.
More information about this Executive Assistant Job
Please go through the below FAQs to get all answers related to the given Executive Assistant job
- What are the job requirements to apply for this Executive Assistant job position?
- Ans: A candidate must have a minimum of 3 to 3+ year experience as an Executive Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BBS, BMS
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Executive Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Executive Assistant position?
- Ans: There are immediate 1 job openings for Executive Assistant in our Organisation.
