Executive Assistant To Managing Director Jobs Opening in Boatload minds pvt ltd at Peelamedu, Coimbatore
Executive Assistant to Managing Director
Job Description
- 3-5 years of relevant experience (consulting, project management, startup operations)
- Strategic mindset with attention to detail
- Strong interpersonal skills and discretion
- Experience managing up and working directly with founders or CXOs
- Bonus: Exposure to hardware products, international sourcing, or vendor negotiations
- Proficient with Google Calendar, Google meet and Excel
Job Summary:
We are looking for a highly organized, discreet, and proactive Executive Assistant to Managing Director in managing day-to-day operations, communications, and business coordination. The ideal candidate will be someone who understands priorities, exercises sound judgment, and handles confidential information with the highest level of professionalism.
This is a critical support role for someone who thrives in a fast-paced environment and is capable of managing both business and personal tasks with flexibility and dedication.
Key Responsibilities:
1. Calendar & Schedule Management
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Manage and maintain the MD's daily schedule, meetings, appointments, and travel plans.
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Prioritize and reschedule conflicting appointments.
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Prepare and organize agendas, meeting materials, and notes in advance.
2. Communication & Correspondence
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Act as a point of contact between the MD and internal/external stakeholders.
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Draft, review, and manage emails, letters, presentations, and reports on behalf of the MD.
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Screen phone calls and direct them appropriately, ensuring effective communication flow.
3. Travel & Logistics Coordination
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Handle travel bookings including flights, accommodation, visa applications, transportation, and itineraries.
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Ensure MD's travel and event calendar runs smoothly without overlap or delays.
4. Meeting & Event Support
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Schedule, organize, and take minutes for internal and external meetings.
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Coordinate board meetings, team reviews, vendor interactions, and client visits.
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Follow up on action items and ensure timely completion of tasks post-meetings.
5. Office & Confidential Support
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Maintain confidentiality of sensitive business and personal information.
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Assist with administrative tasks such as documentation, data management, filing, etc.
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Liaise with departments and ensure smooth interdepartmental communication.
6. Personal Assistance (If required)
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Provide support with MD’s personal appointments or requirements (if applicable).
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Manage household staff coordination, bill payments, or personal errands, if assigned.
More information about this Executive Assistant to Managing Director Job
Please go through the below FAQs to get all answers related to the given Executive Assistant to Managing Director job
- What are the job requirements to apply for this Executive Assistant to Managing Director job position?
- Ans: A candidate must have a minimum of 3 to 3+ year experience as an Executive Assistant to Managing Director
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: MBA/PGDM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Executive Assistant to Managing Director is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Executive Assistant to Managing Director position?
- Ans: There are immediate 1 job openings for Executive Assistant to Managing Director in our Organisation.
