Executive Personal Assistant Jobs in Mumbai - SarvaYog

Job Summary:                                                                                                                                                     

• We are looking for a resourceful, flexible and enthusiastic individual who is self-motivated, passionate, hardworking, talented, driven, and experienced Executive Personal Assistant, for our Founder/CEO.
•  This is a high-impact and high-responsibility role.
•  Responsibilities include coordinating across many areas of the business, assisting with high-focus projects, and facilitating important external and internal relationships. As the business grows, the challenges and impact of this role will grow.
  
• Organization and communication are key to this role. 
• Candidates must have excellent communication skills, and experience working and managing communications with many different groups. 
• Candidates must also be exceptionally organized, with extensive experience identifying, recording, prioritizing, and accomplishing a wide variety of tasks. 
• Great candidates will have experience automating processes, measuring performance, and making systems more efficient over time.
  

Responsibilities and Duties:

• Research on specified topics related to human psychology, leadership and management and preparation of summary reports
  
• Work on content development of selected topics, from above, for social media postings, training material preparation and speaker scripts [including presentations with significant graphics/visuals]
  
• Work on the assistance for social media management and blog posting and telephonic follow-up on business leads
  
• Work on secretarial support for documentation, reports preparations, follow-ups, and calendar management. Take notes during meetings and follow up with actionable lists for review. Take dictations, transcribe and convert to graphical (or audio/video) representations, as needed
  
• Help with various personal and professional admin tasks - planning travel, doing a google search for any work task, sending thank you notes, ordering food, organizing business events, visitor assistance, etc.
  
• Work from the office on specified days (typically 3 days a week), or as the work needs are and for other days’ work from home (having own laptop will be a plus)
  

• Graduates or Post Graduates (e.g. BBA, BMS, BA or any)
  
• Flair of creative writing, Designing Learning interventions and associated training materials, blogging, social media engagement
  
• Zeal for continuous learning, research on business management practices, leadership development and human psychology
  
•  Excellent Communication and presentation skills & English Language proficiency (written and verbal)
  
•  Excellent team player, flexible with willingness to assist, highly positive attitude, innovative and good problem-solving skills
  
•  Artistic/Creative talents a plus & Flair for event management and anchoring will be a further plus
  
•  Sensitivity and understanding of confidential matters and ability to protect those accordingly]
  
•  Prior experience of executive administration supporting someone in a Senior role. Ability to adapt to the CEO’s rapidly changing   schedule and the willingness to take requests and answer communications at flexible hours
  
• Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
  

•  Immense potential to learn on the job, as a start-up it provides opportunities for significant multi-tasking and working directly with Senior Management in multiple areas of business focus.
  
• Part-Time job with typically 3 days in office and rest of the days working from home, provides some flexibility too.
  
•  A good opportunity for experienced people to contribute to a start-up advisory firm, keeping engaged with the industry and still have a level of flexibility.
  
• Founder actively engaged in ‘Learning & Development’ area. This provides an opportunity to the candidate for increased learning and for making positive contributions towards helping others over a wider network