Executive Secretary - Management Jobs Opening in PSN Group at Kochi, Kochi
Job Description
An Executive Secretary - Management is a high-level administrative professional who provides essential support to senior executives, such as directors, general managers, or C-level leaders. This role involves managing schedules, handling confidential correspondence, organizing meetings, preparing reports, and ensuring the smooth functioning of executive-level operations. The Executive Secretary serves as a vital link between management and internal/external stakeholders, often representing the executive in communications and administrative matters.
Key Responsibilities
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Executive Support
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Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
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Act as the point of contact between the executive and internal/external clients, employees, or business partners.
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Draft, review, and manage confidential documents, emails, and official correspondence on behalf of the executive.
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Take and distribute accurate meeting minutes and follow up on action items.
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Office and Administrative Management
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Organize and coordinate office operations to ensure efficiency and effectiveness.
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Handle incoming and outgoing communications, screening calls, emails, and messages for priority and relevance.
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Maintain organized filing systems, both digital and physical, ensuring easy retrieval and confidentiality.
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Prepare presentations, spreadsheets, and executive summaries for meetings, conferences, or board discussions.
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Travel and Event Coordination
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Arrange domestic and international travel including flights, hotel accommodations, transportation, and visa processing.
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Plan and organize executive meetings, board meetings, off-site conferences, and corporate events.
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Manage expense reports, reimbursements, and budgets related to travel or administrative functions.
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Communication and Liaison
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Act as a liaison between executive management and staff, facilitating smooth communication and coordination.
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Communicate professionally with clients, vendors, and other external parties on behalf of the executive.
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Draft internal memos, announcements, and reports as directed by management.
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Maintain diplomacy and professionalism in all interactions, handling sensitive information with discretion.
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Reporting and Documentation
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Compile reports, executive summaries, and briefing materials as needed by management.
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Monitor and follow up on deadlines, tasks, and projects to support executive decision-making.
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Assist in preparing agendas, reports, and documentation for board and committee meetings.
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Confidentiality and Discretion
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Maintain a high level of confidentiality in handling sensitive business information.
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Ensure all communication and documentation comply with company policies and ethical standards.
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Anticipate the needs of management and handle responsibilities proactively and with minimal supervision.
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Required Qualifications
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Education: A bachelor’s degree in business administration, office management, or a related field is preferred. A diploma in secretarial studies or executive assistance is also acceptable.
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Experience: Preferred experience in a similar executive or senior-level secretarial role, preferably supporting top-level management.
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Certifications: Professional certifications like Certified Administrative Professional (CAP) or Executive Assistant Certificate are advantageous.
Key Skills and Attributes
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Excellent verbal and written communication skills
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Strong organizational and time-management skills
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High level of accuracy, attention to detail, and discretion
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Proficient in office software (Microsoft Office Suite, Google Workspace, etc.)
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Familiarity with scheduling tools, virtual meeting platforms, and document management systems
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Strong interpersonal skills and the ability to work with senior leaders
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Ability to multitask, prioritize tasks, and work under pressure
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Professional demeanor and polished presentation
More information about this Executive Secretary - Management Job
Please go through the below FAQs to get all answers related to the given Executive Secretary - Management job
- What are the job requirements to apply for this Executive Secretary - Management job position?
- Ans: A candidate must have a minimum of fresher as an Executive Secretary - Management
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM
- What are the salary requirements for this job?
- Ans: The salary range is between 20000 and 30000 Monthly. The Salary will depend on the interview. This Executive Secretary - Management is a Full Time in Kochi.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Executive Secretary - Management is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Executive Secretary - Management position?
- Ans: There are immediate 1 job openings for Executive Secretary - Management in our Organisation.
Job Particulars
About Company
Bangalore, Kochi 
Freshers 
Salary not disclosed 
B.Com, BA, BBA/BBM, Other Graduate(Other Graduate)
Kochi
Freshers
Salary not disclosed
Diploma, B.Com, BA, BBA/BBM, BSc
Kochi
Freshers
Salary not disclosed
BE/B.Tech 
