Female Front Office Executive Jobs Opening in UPPER CHAMBERS at Ballygunge, Behala, Garia, Kolkata
Job Description
Applicants must have at least 154 cms height & must be well groomed & physically fit
Key Responsibilities
1. Reception and Client Handling
-
Greet all visitors and clients warmly and professionally upon arrival.
-
Maintain a clean and presentable front desk area that reflects the firm’s professional standards.
-
Offer refreshments and ensure clients are comfortable while waiting.
-
Notify lawyers or relevant staff members when clients or visitors arrive for appointments.
2. Call Management
-
Answer incoming phone calls promptly, professionally, and with a polite tone.
-
Screen, forward, or take messages as appropriate while ensuring accurate information is recorded.
-
Handle basic inquiries related to office hours, location, and appointment scheduling.
-
Ensure proper call routing and follow-up when needed.
3. Appointment Scheduling and Calendar Management
-
Schedule client meetings, consultations, and court appointments using office calendar software or manual logs.
-
Coordinate with advocates and staff to manage meeting room bookings and availability.
-
Confirm appointments with clients and send reminders if necessary.
-
Maintain a daily appointment tracker to ensure no overlaps or missed schedules.
4. Administrative and Office Support
-
Maintain the reception area's cleanliness and organization, including magazines, brochures, and legal literature.
-
Assist in photocopying, scanning, filing, and organizing legal documents as requested.
-
Receive, sort, and distribute mail, couriers, and documents to appropriate departments or individuals.
-
Manage inventory of front desk supplies and stationery, and place orders when needed.
5. Visitor and Access Management
-
Maintain a visitor logbook and ensure proper identification and registration of external guests.
-
Ensure that unauthorized individuals are not granted access to restricted areas of the office.
-
Work closely with security and building management (if applicable) to ensure client safety and comfort.
6. Confidentiality and Professional Conduct
-
Handle all information with the highest level of confidentiality, particularly in sensitive legal matters.
-
Respect the privacy of clients and staff and ensure that confidential information is not disclosed or mishandled.
-
Follow firm policies, dress codes, and code of conduct at all times.
7. Support to Legal and HR Teams
-
Provide assistance during interviews, client intake sessions, or internal meetings by coordinating logistics.
-
Help onboard new clients or staff members by guiding them through firm procedures.
-
Provide administrative support to lawyers or paralegals on an as-needed basis for non-legal tasks.
More information about this Female Front Office Executive Job
Please go through the below FAQs to get all answers related to the given Female Front Office Executive job
- What are the job requirements to apply for this Female Front Office Executive job position?
- Ans: A candidate must have a minimum of fresher as an Female Front Office Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BBA/BBM, LLB
- What are the salary requirements for this job?
- Ans: The salary range is between 14500 and 20600 Monthly. The Salary will depend on the interview. This Female Front Office Executive is a Full Time in Kolkata.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Female Front Office Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Female Front Office Executive position?
- Ans: There are immediate 1 job openings for Female Front Office Executive in our Organisation.
