Front Office & Admin Officer Jobs in Mumbai - Brennan IT

Front Office Admin Officer

Brennan IT

0 to 3 Years

Not disclosed

Expired

Posted: 29 Jul 20

Job Description

PURPOSE OF ROLE
This position acts as the primary point of contact for all office administration tasks. Additionally, this individual will be the “face of the office” and be the first person to welcome guests and visitors to the office.

Principal Responsibilities

Meet and greet clients and other visitors to the office.
Answer and handle incoming calls for Brennan IT
Receive, Record and Distribute deliveries appropriately.
Ensure appropriate security procedures are followed for visitors
Event organisation - Training events. Staff events.
Organise supplies and catering.
Arrange venue / room and equipment set up and clean up.
Send out and follow up Invitations. Communicate with management, staff and clients re: all event arrangements.
Asset Management
Other duties as required

Key Activities

Whilst your day to day activities will vary to meet your Rolls Mission, KPIs and the operational requirements of the job, we envisage the following key activities being required to achieve success in the position;

The office manager will be responsible for handling the Reception desk, greeting visitors, handling incoming telephone calls, ensuring adequate office and stationary supplies, arranging and receiving couriers, arranging event catering.

The position will also be responsible for managing the office administrative duties, including the management and coordination of internal communications, mail, and to provide day to day administrative support to Mumbai office and employees therein.

KEY COMPETENCIES DETAILS

Essential

5+ years of experience in office administration
A proven track record in office administration role.
Excellent communication and presentation skills (verbally and in writing).
Ability to perform and work well under pressure.
A willingness to work and adapt to a fast growing & changing environment.
Self-sufficiency and a high degree of autonomy.
Positive ‘can do’ attitude
Ability to work independently
Ability to build and maintain solid relationships with key stakeholders whilst undertaking the role of company ambassador

Desirable

Attention to detail and high level of accuracy
Passion for customer service
Good analytical & troubleshooting skills
A “do whatever it takes” attitude
High quality standards
Adept with preparing and maintaining business reports - Database reporting, development and administration skill sets

Key Qualifications

This role requires the following Qualifications;

Graduation (in any stream)
Administrative/Office management experience

Desirable

The following Qualifications would be an advantage for this role;

Knowledge of clerical practices and procedures
Knowledge of business and management principles
Computer skills and knowledge of office software packages

PERSONAL/ BEHAVIORAL TRAITS

Preferred Traits Include

Problem solver
Ability to work to defined process
Demonstrates passion - approaches all tasks in an enthusiastic way. Committed to upholding professional standards
Results-focused - understands what is important to staff, clients and management - is committed to achieving goals. Tenacious approach to delivery, quality of output and organisation
Capable communication skills - handles complex and difficult situations with thought and confidence
Ability to deliver appropriate information to the right people
Displays integrity - is sincere in own behaviour and in dealings with others