Front Office Cum Admin Jobs Opening in Oxdu Media School at M.G. Road, Kochi
HOT JOBFront Office cum Admin
Job Description
Key Responsibilities
Front Office Management
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Reception Duties
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Greet visitors, clients, and staff in a professional and courteous manner.
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Answer, screen, and forward phone calls or emails to appropriate departments.
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Maintain visitor logs, issue entry passes, and ensure reception area is clean and presentable.
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Customer Service
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Handle inquiries from walk-in clients, phone calls, and emails.
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Provide accurate information about the company’s products, services, and facilities.
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Ensure that all guests and clients are attended to promptly and professionally.
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Scheduling and Coordination
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Manage appointment bookings for staff and management.
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Schedule meetings, conference rooms, and ensure proper arrangements for visitors.
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Coordinate travel arrangements and accommodation when required.
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Administrative Support
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Documentation and Filing
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Maintain physical and digital filing systems for easy retrieval of records.
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Handle incoming and outgoing correspondence, letters, and courier services.
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Draft basic office documents, memos, and reports.
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Office Supplies and Inventory
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Monitor office supplies such as stationery, pantry items, and office equipment.
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Place purchase orders and coordinate with vendors for timely replenishment.
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Keep accurate inventory and expense records.
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Support to Management and Staff
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Assist in organizing internal meetings, training sessions, and company events.
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Prepare agendas, meeting minutes, and share follow-up notes.
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Support HR and admin activities such as attendance tracking and leave management.
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General Office Management
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Liaise with housekeeping, maintenance, and IT support to ensure smooth operations.
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Oversee office upkeep, ensuring cleanliness and functionality of equipment.
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Handle minor administrative issues proactively.
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Required Skills
A Front Office cum Admin Executive must have a diverse skill set, combining both customer-facing and back-office competencies:
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Communication Skills
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Clear verbal and written communication to interact with clients, vendors, and employees.
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Active listening and ability to convey information accurately.
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Customer Service Orientation
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Professional and welcoming demeanor to leave a positive impression.
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Ability to handle inquiries and complaints with patience and tact.
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Organizational Skills
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Strong ability to manage schedules, files, and office supplies.
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Keeping the reception and office operations orderly and efficient.
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Computer Proficiency
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Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with office management software, email systems, and scheduling tools.
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Multitasking and Time Management
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Handling reception duties while performing administrative tasks simultaneously.
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Prioritizing workload to meet deadlines without compromising quality.
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Attention to Detail
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Accuracy in record-keeping, data entry, and correspondence.
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Ensuring visitor information, schedules, and documents are error-free.
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Core Competencies
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Professionalism
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Representing the company in a polished and respectful manner.
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Maintaining confidentiality and handling sensitive information discreetly.
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Adaptability and Flexibility
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Ability to adapt to changing office needs and multitask effectively.
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Willingness to take on responsibilities beyond reception work.
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Problem-Solving Ability
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Quickly addressing unexpected issues at the front desk or within office operations.
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Offering practical solutions to enhance efficiency.
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Team Collaboration
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Working closely with colleagues across departments to support smooth workflow.
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Assisting management in executing office policies and procedures.
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Dependability
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Being reliable and punctual, ensuring continuity in reception and admin support.
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Taking ownership of responsibilities and completing tasks on time.
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More information about this Front Office cum Admin Job
Please go through the below FAQs to get all answers related to the given Front Office cum Admin job
- What are the job requirements to apply for this Front Office cum Admin job position?
- Ans: A candidate must have a minimum of fresher as an Front Office cum Admin
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, Certificate Course (ITI)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Front Office cum Admin is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Front Office cum Admin position?
- Ans: There are immediate 1 job openings for Front Office cum Admin in our Organisation.
