Front Office Executive Jobs Opening in Aadriti Infracon at Nadia
Front Office Executive
Job Description
Key Responsibilities:
1. Visitor and Client Management:
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Greet visitors, clients, and employees in a professional and friendly manner, providing assistance as required.
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Register visitors and issue visitor badges, ensuring that all security protocols are followed.
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Direct visitors to the appropriate departments or individuals, providing a warm and welcoming experience.
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Handle client inquiries, schedule meetings, and ensure that client needs are addressed promptly.
2. Telephone and Email Management:
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Answer incoming phone calls, route calls to appropriate personnel, or take messages when necessary.
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Manage a multi-line phone system, ensuring that calls are directed efficiently and professionally.
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Respond to emails, inquiries, and requests promptly and professionally, ensuring clear communication at all times.
3. Appointment Scheduling and Calendar Management:
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Schedule meetings and appointments for staff, ensuring appropriate coordination of time and resources.
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Prepare meeting rooms and ensure all materials, including presentations and refreshments, are available.
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Assist with organizing conference calls, video meetings, and events as needed.
4. Administrative and Office Support:
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Handle day-to-day office tasks such as organizing the reception area, maintaining office supplies, and coordinating with vendors for services and equipment.
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Maintain office filing systems, ensuring important documents are appropriately filed and easily accessible.
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Assist with preparing and distributing internal and external communications, including reports and memos.
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Maintain and update databases, contact lists, and records for efficient office management.
5. Handling Deliveries and Postage:
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Receive, sort, and distribute incoming mail and packages to the appropriate department or person.
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Coordinate outgoing shipments and handle courier services for outgoing documents or packages.
6. Data Entry and Record Keeping:
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Update and maintain office databases and client information.
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Assist with the entry and processing of client or customer data into company systems as required.
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Maintain and manage office supplies inventory, ensuring that necessary materials are stocked and organized.
7. Supporting Office Management:
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Work closely with the office manager or administrative staff to support general office management.
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Assist with office maintenance, housekeeping, and other requirements to ensure a comfortable working environment.
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Help with travel arrangements, bookings, and coordination of business trips for employees.
8. Maintaining Professional Standards:
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Ensure that the front desk and reception area are neat, organized, and presentable at all times.
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Uphold professional conduct and ensure that all client interactions reflect the company’s values and service standards.
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Handle confidential information and documents with discretion and professionalism.
More information about this Front Office Executive Job
Please go through the below FAQs to get all answers related to the given Front Office Executive job
- What are the job requirements to apply for this Front Office Executive job position?
- Ans: A candidate must have a minimum of fresher as an Front Office Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, 12th Pass (HSE)
- What are the salary requirements for this job?
- Ans: The salary range is between 8000 and 15000 Monthly. The Salary will depend on the interview. This Front Office Executive is a Full Time in Nadia.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Front Office Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Front Office Executive position?
- Ans: There are immediate 1 job openings for Front Office Executive in our Organisation.
Job Particulars
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