Front Office Executive Jobs Opening in Kanalli Talent Nexus at Peelamedu, Coimbatore
Front Office Executive
Job Description
Fresher or Experience with good communication and interpersonal skills
Job Summary
The Front Office Executive serves as the first point of contact for visitors, clients, and stakeholders of the organization. This role is essential in ensuring that the reception area operates efficiently and that all guests receive a warm and professional welcome. The position involves handling incoming calls, managing correspondence, scheduling appointments, coordinating office activities, and providing administrative support to various departments.
The Front Office Executive must possess excellent communication skills, a pleasant demeanor, and the ability to multitask in a fast-paced environment while maintaining high levels of accuracy and professionalism.
Key Responsibilities
1. Reception & Guest Management
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Greet visitors warmly and make them feel welcome.
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Maintain the reception area to ensure it is clean, tidy, and presentable at all times.
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Direct visitors to the appropriate person or department.
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Offer refreshments to guests as per office protocol.
2. Call Handling
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Answer, screen, and forward incoming phone calls promptly and courteously.
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Take accurate messages and ensure they are delivered to the intended recipients without delay.
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Provide basic information about the organization to callers when required.
3. Appointment Scheduling
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Maintain appointment diaries and meeting room schedules.
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Arrange and confirm appointments for management or other staff.
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Coordinate conference room bookings and prepare meeting spaces.
4. Correspondence & Communication
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Handle incoming and outgoing mail, packages, and courier services.
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Maintain records of all dispatches and receipts.
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Draft simple correspondence, memos, and emails as required.
5. Administrative Support
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Assist with data entry, filing, and documentation management.
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Maintain and update contact databases and internal directories.
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Support HR and admin teams with onboarding formalities for new employees.
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Order and maintain office supplies and stationery.
6. Record Keeping
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Maintain a visitor logbook, recording the details of guests entering the premises.
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Keep track of calls, messages, and appointments in a systematic manner.
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Update and file important documents in both physical and digital formats.
7. Coordination
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Act as a communication link between departments and external parties.
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Coordinate with housekeeping, maintenance, and security teams to ensure smooth front-office functioning.
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Assist in organizing in-house and external events.
8. Customer Service
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Handle queries, complaints, and requests from clients and visitors professionally.
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Ensure that guests leave with a positive impression of the company.
Qualifications & Skills
Education:
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Bachelor’s degree in any discipline preferred.
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Diploma or certification in office administration or related field is an advantage.
Experience:
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Prefer experience in front office, reception, or customer service roles preferred.
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Freshers with excellent communication and presentation skills can be considered.
Technical Skills:
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Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
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Familiarity with telephone systems and office equipment such as printers, scanners, and photocopiers.
Soft Skills:
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Excellent verbal and written communication skills.
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Pleasant personality with a positive attitude.
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Strong organizational and time management abilities.
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Ability to multitask and remain calm under pressure.
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Attention to detail and accuracy in work.
More information about this Front Office Executive Job
Please go through the below FAQs to get all answers related to the given Front Office Executive job
- What are the job requirements to apply for this Front Office Executive job position?
- Ans: A candidate must have a minimum of fresher as an Front Office Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Front Office Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Front Office Executive position?
- Ans: There are immediate 1 job openings for Front Office Executive in our Organisation.
Job Particulars
About Company
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12th Pass (HSE)
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Salary not disclosed
12th Pass (HSE) 
