Front Office Executive Secretary Jobs Opening in Eminence Strategy Consulting Private Limited at Chandivali, Mumbai
Job Description
· Provide administrative support to ensure efficient office functioning
· Manage calendars, schedule meetings, and coordinate conference room bookings, avoiding conflicts
· Handle incoming calls, emails, and correspondence in a professional and timely manner
· Maintain both digital and physical filing systems to ensure easy access to information
· Assist with travel planning, ticketing, event coordination, and logistics
· Monitor and replenish office supplies, maintaining a well-stocked and orderly workspace
· Manage confidential documents and sensitive information with discretion
· Support reporting and database updates to maintain accurate internal records
Key Responsibilities:
1. Front Office Management:
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Greet and assist visitors, clients, and vendors courteously.
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Manage the reception area to ensure cleanliness, orderliness, and professionalism.
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Answer incoming calls, screen them appropriately, and direct them to the concerned person or department.
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Maintain the visitors’ logbook and issue visitor passes.
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Handle incoming and outgoing couriers, packages, and correspondence.
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Respond to basic inquiries about the company’s services, office hours, or procedures.
2. Secretarial Support to Management:
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Assist senior management or executives with daily administrative tasks.
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Maintain and organize calendars, appointments, meetings, and travel schedules.
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Schedule and coordinate meetings, conferences, and teleconferences.
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Take and circulate minutes of meetings, ensuring follow-up on action items.
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Prepare and manage reports, presentations, memos, and other confidential documents.
3. Office Administration and Coordination:
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Maintain an updated inventory of office supplies and place orders when required.
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Coordinate with internal departments for smooth office operations.
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Assist in organizing internal events, workshops, or meetings.
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Supervise housekeeping and ensure office equipment like printers, telephones, and computers are functional.
4. Document Management and Filing:
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Maintain physical and digital records of official correspondence and files.
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Ensure proper filing of confidential documents such as contracts, reports, invoices, and personal records.
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Handle travel bookings, hotel arrangements, and reimbursements documentation for senior staff.
5. Communication and Correspondence:
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Draft and type professional emails, letters, and internal communications.
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Handle incoming and outgoing mail – both physical and electronic.
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Maintain updated contact lists for internal and external stakeholders.
6. Support in HR and Administrative Tasks:
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Assist in coordinating onboarding formalities for new employees.
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Maintain attendance records and support basic HR-related data entry if required.
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Support company guests, interview candidates, or VIP visitors with refreshments or logistics.
More information about this Front Office Executive Secretary Job
Please go through the below FAQs to get all answers related to the given Front Office Executive Secretary job
- What are the job requirements to apply for this Front Office Executive Secretary job position?
- Ans: A candidate must have a minimum of fresher as an Front Office Executive Secretary
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: BBA/BBM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Front Office Executive Secretary is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Front Office Executive Secretary position?
- Ans: There are immediate 1 job openings for Front Office Executive Secretary in our Organisation.
Job Particulars
About Company
Eminence is a strategy consulting company focused on reputation. We build, establish, and protect our reputation through stakeholder engagement. We operate under two verticals:
- Research-based consulting that defines a reputational roadmap for businesses.
- Execution that focuses on the effective implementation of the positioning strategy.
With experience in over 10 different industries, 100% of our business comes through references, reflecting the quality of our services. Our clients include Arvind Limited, Amazon Web Services, Angel One, ICICI Prudential Mutual Fund, Multiples Private Equity, Westlife Foodworld (McDonald’s), and many more.
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