Import-Export Documentation Executive Jobs Opening in GIROBA EXIM SERVICES at Seawoods, Mumbai
Import-Export Documentation Executive
Job Description
Key Responsibilities
1. Export Documentation
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Prepare and verify all export documents, including commercial invoices, packing lists, shipping bills, certificates of origin, bill of lading (BL), export licenses, and inspection certificates.
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Coordinate with freight forwarders, shipping lines, customs house agents (CHA), and clearing agents for timely booking and dispatch of export consignments.
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Ensure documents comply with buyer requirements, destination country regulations, and Incoterms (FOB, CIF, EXW, etc.).
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Generate pre-shipment and post-shipment documentation as per Letter of Credit (L/C), Purchase Order (PO), or contract terms.
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Liaise with banks for submission of export documents under L/C or for advance payments.
2. Import Documentation
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Handle import-related paperwork including commercial invoices, bills of entry, bill of lading, insurance certificates, technical documents, and import licenses.
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Track incoming shipments and coordinate with logistics providers and customs brokers for clearance.
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Verify HS codes, import duties, and exemptions applicable to the goods.
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Follow up with suppliers for timely submission of shipment documents and ensure compliance with country-specific rules.
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Maintain accurate records of import documents for audit and reporting.
3. Regulatory and Compliance Management
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Stay updated with government regulations, DGFT policies, customs norms, and international trade laws.
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Ensure all documentation is aligned with statutory requirements (such as GST, ICEGATE, DGFT, EDI systems).
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Handle export incentive schemes such as MEIS/SEIS/ RoDTEP where applicable.
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Maintain Importer Exporter Code (IEC), RCMC, and registration certificates as per trade compliance.
4. Coordination and Communication
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Communicate with internal teams such as production, sales, finance, and warehousing for document inputs and shipment schedules.
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Follow up with shipping companies and freight forwarders for vessel schedules, transit times, and shipping instructions.
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Work closely with buyers and suppliers to resolve discrepancies in documentation or delays in document receipt.
5. Record Keeping and Reporting
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Maintain organized records of all import-export documentation, shipment records, and correspondence.
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Generate daily, weekly, or monthly reports on pending shipments, documentation status, or customs clearance.
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Provide accurate data for audits, inspections, and management reviews.
More information about this Import-Export Documentation Executive Job
Please go through the below FAQs to get all answers related to the given Import-Export Documentation Executive job
- What are the job requirements to apply for this Import-Export Documentation Executive job position?
- Ans: A candidate must have a minimum of fresher as an Import-Export Documentation Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What are the salary requirements for this job?
- Ans: The salary range is between 5000 and 7000 Monthly. The Salary will depend on the interview. This Import-Export Documentation Executive is a Full Time in Mumbai.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Import-Export Documentation Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Import-Export Documentation Executive position?
- Ans: There are immediate 1 job openings for Import-Export Documentation Executive in our Organisation.
Job Particulars
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