Inventory Executive And Office Administrator Jobs Opening in Covaijobs at R S Puram, Coimbatore
Inventory Executive and Office Administrator
Job Description
Position Overview:
The Inventory Executive and Office Administrator is a dual-function role responsible for overseeing inventory management and ensuring smooth daily administrative operations in the office. This individual plays a key role in maintaining accurate stock records, streamlining office functions, supporting staff with administrative tasks, and ensuring efficient coordination between departments.
This role is ideal for an organized and detail-oriented professional with strong multitasking abilities, proficiency in inventory control systems, and excellent communication skills. The position is essential for organizations that rely on efficient inventory tracking and administrative support to maintain operational excellence.
Key Responsibilities:
A. Inventory Management Responsibilities:
1. Inventory Tracking and Control:
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Monitor, maintain, and update inventory records in real-time using inventory management software or ERP systems.
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Track the movement of goods—receiving, storing, and issuing materials or products.
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Ensure accuracy in physical stock vs. system stock by performing regular audits.
2. Stock Audits and Reconciliation:
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Conduct periodic physical stock counts and report discrepancies.
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Investigate causes of inventory variances and recommend corrective measures.
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Maintain records of damaged, obsolete, or returned goods.
3. Procurement Coordination:
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Coordinate with the purchasing team to reorder items when stock levels fall below minimum thresholds.
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Maintain reorder levels and support procurement by providing accurate inventory data.
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Assist in vendor communication for order confirmations and delivery tracking.
4. Reporting and Analysis:
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Generate regular reports on stock levels, usage trends, and order status.
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Analyze stock consumption patterns and suggest improvements in inventory control.
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Support the finance department with data for budgeting and forecasting.
5. Warehouse or Storage Management (if applicable):
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Ensure materials are stored in an organized and secure manner.
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Monitor storage conditions, including temperature, cleanliness, and safety.
B. Office Administration Responsibilities:
1. Office Operations Management:
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Oversee the smooth running of day-to-day office operations.
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Maintain office supplies inventory and reorder as necessary.
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Ensure that office equipment (printers, phones, etc.) is functioning properly and liaise with service providers for maintenance or repair.
2. Staff Support and Coordination:
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Serve as the first point of contact for administrative queries from staff.
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Support HR functions such as coordinating interviews, maintaining employee records, and managing attendance sheets (if required).
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Assist in organizing meetings, travel arrangements, and event logistics.
3. Document and Record Management:
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Maintain proper filing systems (physical and digital) for administrative, inventory, and finance-related documents.
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Ensure confidentiality and security of sensitive records.
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Draft official letters, memos, and reports as required.
4. Front Desk and Communication:
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Greet visitors, answer phone calls, and manage incoming/outgoing mail and emails.
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Handle inquiries from clients, vendors, and employees professionally and direct them appropriately.
5. Compliance and Safety:
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Ensure adherence to office policies and workplace safety regulations.
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Coordinate with facility management to maintain cleanliness and order in the office environment.
Skills and Competencies:
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Inventory Management: Strong knowledge of inventory tracking systems and stock control principles.
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Administrative Efficiency: Proven ability to manage multiple administrative tasks with accuracy and timeliness.
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Computer Literacy: Proficient in MS Office Suite (Word, Excel, Outlook), inventory software, and office automation tools.
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Communication: Excellent verbal and written communication skills.
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Organizational Skills: Ability to prioritize tasks, maintain order, and meet deadlines.
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Attention to Detail: High level of accuracy in managing records and documentation.
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Problem-Solving: Ability to anticipate issues and proactively resolve them.
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Team Coordination: Comfortable working independently and collaboratively with different departments.
More information about this Inventory Executive and Office Administrator Job
Please go through the below FAQs to get all answers related to the given Inventory Executive and Office Administrator job
- What are the job requirements to apply for this Inventory Executive and Office Administrator job position?
- Ans: A candidate must have a minimum of fresher as an Inventory Executive and Office Administrator
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Inventory Executive and Office Administrator is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Inventory Executive and Office Administrator position?
- Ans: There are immediate 1 job openings for Inventory Executive and Office Administrator in our Organisation.
Job Particulars
About Company
Coimbatore 
Freshers 
Salary not disclosed 
10th Pass (SSC), 12th Pass (HSE)
Coimbatore
Freshers
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Diploma, B.Com, BA, BBA/BBM, 12th Pass (HSE)
Coimbatore
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Diploma, B.Com, BA, BBA/BBM, 12th Pass (HSE)
Coimbatore
Freshers
Salary not disclosed
B.Com
Coimbatore
3 to 3+ Years
Salary not disclosed
MBA/PGDM
Coimbatore
Freshers
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Diploma, B.Com, BA, BBA/BBM, BCA, BSc
Coimbatore
2.5 to 3+ Years
Salary not disclosed
MBA/PGDM(Human Resource Management and Business Analytics)
Coimbatore
Freshers
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BBA/BBM, MBA/PGDM
Coimbatore
Freshers
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B.Com, BA, BBA/BBM, BCA, BSc, BSW
Coimbatore
1 to 2 Years
Salary not disclosed
B.Com, BBA/BBM, BCA, BSc, Other Course(Other Course)
Coimbatore
Freshers
Salary not disclosed
BBA/BBM, MBA/PGDM 
