Junior Executive Assistant - Administration Jobs Opening in Maa Laxmi Engg at DLF Phase 3, Gurgaon
Job Description
Job Summary
The Junior Executive Assistant - Administration provides essential administrative support to senior executives and the administration department to ensure efficient office operations. This role involves handling correspondence, organizing schedules, coordinating meetings, and managing documentation. The Junior Executive Assistant acts as a reliable point of contact, supporting day-to-day administrative tasks and facilitating smooth communication across departments.
This position is ideal for a detail-oriented, proactive individual looking to build a career in office administration and executive support. The role requires strong organizational abilities, effective communication skills, and a professional attitude.
Key Responsibilities
1. Executive Support
-
Assist senior executives by managing calendars, scheduling appointments, and coordinating meetings.
-
Prepare agendas, take minutes during meetings, and ensure follow-up on action items.
-
Handle incoming and outgoing communications including emails, calls, and mail.
-
Arrange travel and accommodation for executives as required.
-
Maintain confidentiality of sensitive information and documents.
2. Office Administration
-
Manage day-to-day administrative tasks such as filing, scanning, photocopying, and document management.
-
Maintain and update office records, databases, and filing systems.
-
Coordinate with vendors, suppliers, and service providers for office maintenance and procurement.
-
Assist in organizing office events, workshops, and team meetings.
-
Ensure office supplies are stocked and reorder as needed.
3. Communication & Coordination
-
Act as a liaison between executives, employees, clients, and external stakeholders.
-
Draft and proofread correspondence, reports, and presentations.
-
Support inter-departmental communication to ensure timely information flow.
-
Assist in preparing internal newsletters, announcements, or memos.
4. Documentation & Reporting
-
Maintain records of expenses, invoices, and reimbursements.
-
Assist in preparing administrative reports and presentations for management.
-
Support documentation for compliance, audits, and organizational policies.
5. Miscellaneous Support
-
Handle special projects or assignments as delegated by senior management.
-
Provide backup support to other administrative staff when necessary.
-
Assist with onboarding new employees by coordinating orientation sessions and documentation.
Key Skills and Competencies
-
Excellent organizational and time management skills
-
Strong verbal and written communication abilities
-
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
-
Ability to handle confidential information with discretion
-
Attention to detail and accuracy in work
-
Proactive, flexible, and able to multitask effectively
-
Good interpersonal skills and teamwork orientation
-
Basic knowledge of office equipment and administrative procedures
More information about this Junior Executive Assistant - Administration Job
Please go through the below FAQs to get all answers related to the given Junior Executive Assistant - Administration job
- What are the job requirements to apply for this Junior Executive Assistant - Administration job position?
- Ans: A candidate must have a minimum of fresher as an Junior Executive Assistant - Administration
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: BA
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Junior Executive Assistant - Administration is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Junior Executive Assistant - Administration position?
- Ans: There are immediate 1 job openings for Junior Executive Assistant - Administration in our Organisation.
Job Particulars
About Company
Gurgaon 
0 to 3 Years 
Salary not disclosed 
B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc 
