Looking For Personal Secretary For Administrative Tasks Jobs Opening in TFSF Media at AJC Bose Road, Kolkata
Job Description
Should be well versed in English
Should have really good communication skill then should be present table and smart
Prior experience preferred although freshers are also accommodated
Key Responsibilities:
1. Diary and Schedule Management
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Maintain and organize the executive’s calendar by scheduling meetings, appointments, and events.
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Prioritize and manage multiple appointments, ensuring minimal scheduling conflicts.
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Send reminders for upcoming meetings and deadlines.
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Coordinate internal and external meetings, including preparing agendas and arranging venues or video conferencing.
2. Communication Handling
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Serve as the first point of contact for incoming calls, emails, and correspondence directed to the executive.
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Draft, review, and proofread emails, memos, letters, and reports on behalf of the executive.
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Respond to routine inquiries and redirect complex issues to the appropriate individuals.
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Maintain a professional tone and appearance in all interactions with clients, partners, and staff.
3. Document Management and Filing
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Organize and maintain both electronic and physical filing systems.
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Ensure timely retrieval of information and documents when needed.
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Draft, type, format, and file confidential reports, presentations, meeting notes, and other documents.
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Manage document storage, updates, and security protocols.
4. Travel and Logistics
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Arrange national and international travel, including flights, accommodations, ground transportation, and visa processing when necessary.
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Prepare detailed travel itineraries and ensure the executive is well-prepared for each trip.
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Process travel reimbursements and expense reports accurately and promptly.
5. Meeting Coordination and Support
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Prepare and distribute meeting agendas, presentations, and other materials.
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Record, transcribe, and distribute minutes from meetings when required.
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Ensure that necessary technical equipment and meeting rooms are booked and functional.
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Follow up on action items discussed in meetings to ensure completion.
6. Office and Administrative Support
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Perform general office duties such as ordering office supplies, maintaining inventory, and handling mail.
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Liaise with vendors, service providers, and other departments as needed.
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Maintain databases, contact lists, and distribution lists.
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Support event planning and coordination for internal functions and corporate events.
7. Confidentiality and Discretion
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Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
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Exercise good judgment in filtering information and managing priorities.
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Represent the executive professionally in all communications, both internally and externally.
Skills:
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Communication Skills: Excellent written and verbal communication skills. Ability to draft professional documents and emails with clarity and accuracy.
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Organizational Skills: Exceptional time management and organizational skills. Must be detail-oriented and able to manage multiple tasks under pressure.
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Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and document management systems. Familiarity with collaboration platforms (e.g., Microsoft Teams, Zoom, Google Workspace) is a plus.
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Problem-Solving: Ability to anticipate needs, think critically, and offer solutions with minimal guidance.
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Discretion: Proven ability to handle confidential information and act with integrity and professionalism.
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Interpersonal Skills: Polished demeanor and strong interpersonal skills for working with executives, clients, and colleagues.
More information about this Looking for personal secretary for administrative tasks Job
Please go through the below FAQs to get all answers related to the given Looking for personal secretary for administrative tasks job
- What are the job requirements to apply for this Looking for personal secretary for administrative tasks job position?
- Ans: A candidate must have a minimum of fresher as an Looking for personal secretary for administrative tasks
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com
- What are the salary requirements for this job?
- Ans: The salary range is between 10000 and 15000 Monthly. The Salary will depend on the interview. This Looking for personal secretary for administrative tasks is a Full Time in Kolkata.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Looking for personal secretary for administrative tasks is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Looking for personal secretary for administrative tasks position?
- Ans: There are immediate 1 job openings for Looking for personal secretary for administrative tasks in our Organisation.
Job Particulars
About Company
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