Office Administrator - Accounts Reception And HR Jobs Opening in Pencil Kids Academy at Coimbatore-Others, Coimbatore
Office Administrator - Accounts Reception and HR
2.5 to 3+ Years 
8000 - 10000 Monthly 
MBA/PGDM(Human Resource Management and Business Analytics) 
Job Description
Office Administrator - Accounts Reception and HR
Must 2+ Years of experience in accounting, reception, or HR. Proficiency in MS Office and basic bookkeeping tools. Excellent communicator in English , organized, discreet and friendly.
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Position Overview
We are seeking a dynamic and responsible Office Administrator to manage the front office operations while supporting the accounts and HR departments. The ideal candidate should be organized, proactive, and capable of handling multiple responsibilities ranging from reception duties to accounting assistance and HR coordination.
This is an excellent opportunity for someone who enjoys working in a structured environment and contributing to the smooth functioning of the company’s day-to-day operations. You will be the face of the organization, ensuring professional communication, smooth recordkeeping, and a welcoming office environment.
Key Responsibilities
1. Front Office & Reception Duties
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Manage the front desk and greet visitors, clients, and employees with courtesy and professionalism.
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Handle incoming calls, emails, and general inquiries; route calls to appropriate departments.
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Maintain visitor logbooks, ID check-ins, and appointment schedules.
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Oversee office cleanliness, seating arrangements, and maintenance coordination.
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Coordinate courier services, receive packages, and ensure timely dispatch of documents.
2. Accounts Assistance
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Assist the accountant in daily bookkeeping activities including data entry in Tally/ERP software.
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Handle vendor bill entries, expense receipts, and invoice preparation.
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Record petty cash transactions and maintain daily cash flow registers.
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Assist with GST/tax-related document collection and coordination with CA.
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Ensure filing and documentation of all accounting records.
3. HR & Admin Support
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Maintain and update employee records including attendance, leaves, joining forms, and ID cards.
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Coordinate interview scheduling, new hire joining formalities, and HR documentation.
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Assist with issuing offer letters, appointment letters, and relieving letters.
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Support payroll processing by collating attendance and leave data.
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Help organize employee engagement activities and office events.
4. General Office Administration
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Maintain stock of office supplies and ensure reordering when required.
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Coordinate with IT vendors, housekeeping staff, and service providers.
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Maintain records of utility bills, rentals, and facility contracts.
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Prepare reports related to expenses, office maintenance, and staff attendance as required.
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Ensure compliance with office rules, visitor management, and internal communication.
More information about this Office Administrator - Accounts Reception and HR Job
Please go through the below FAQs to get all answers related to the given Office Administrator - Accounts Reception and HR job
- What are the job requirements to apply for this Office Administrator - Accounts Reception and HR job position?
- Ans: A candidate must have a minimum of 2.5 to 3+ year experience as an Office Administrator - Accounts Reception and HR
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: MBA/PGDM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Administrator - Accounts Reception and HR is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Administrator - Accounts Reception and HR position?
- Ans: There are immediate 1 job openings for Office Administrator - Accounts Reception and HR in our Organisation.
