Office Administrator Job in Novartis Healthcare Pvt Ltd at Kochi

Daily Office Operations

• Managing correspondence: Answering phone calls, sorting mail, and replying to professional emails.

• Front-desk management: Welcoming clients, visitors, and vendors and directing them to the correct staff member.

• Supplies oversight: Tracking, replenishing, and ordering office stationery, kitchen items, and equipment.

• Facility coordination: Scheduling repairs, managing cleaning services, and overseeing basic office maintenance.

Scheduling and Logistics

• Calendar management: Scheduling meetings, reserving conference rooms, and avoiding double-bookings.

• Executive support: Arranging travel itineraries, flights, and accommodation for upper management.

• Event planning: Coordinating logistics and catering for internal meetings, workshops, or corporate functions.

Record Keeping and Reporting

• Data management: Creating and updating digital and physical filing systems for employee, vendor, and operational records.

• Document preparation: Drafting reports, memos, spreadsheets, and presentation slides.

• Basic bookkeeping: Processing invoices, tracking expenses, and assisting with financial record-keeping.

• Cross-Functional Support

• HR assistance: Helping coordinate the onboarding process and setting up equipment or workspaces for new hires.

• Policy enforcement: Ensuring staff members adhere to safety regulations and internal office guidelines