Office Administrator Jobs Opening in Innorium Business Solution at Gokulam Extn, Mysore
Office Administrator
0 Years 
10000 - 13000 Monthly 
Job Description
Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee and manage the day-to-day administrative operations of our office. The role involves handling calls, managing correspondence, scheduling meetings, organizing filing systems, maintaining office supplies, welcoming visitors, preparing reports, assisting with basic bookkeeping, coordinating equipment maintenance, and supporting HR and staff activities.
An Office Administrator plays a central role in ensuring the smooth functioning of the organization by managing workflows, facilitating communication, and assisting various departments. The ideal candidate should be detail-oriented, multitasking-capable, and able to work independently with minimal supervision.
Key Responsibilities
1. Administrative & Office Management
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Oversee and coordinate the daily administrative operations of the office.
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Maintain a clean, organized, and professional office environment.
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Monitor and manage office supplies, placing orders when necessary to avoid shortages.
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Ensure that all office equipment (printers, copiers, telephones, etc.) is in good working condition and arrange repairs or servicing as needed.
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Implement and maintain effective filing and documentation systems—both physical and digital—for easy retrieval of information.
2. Communication & Correspondence Handling
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Answer, screen, and forward incoming calls promptly and professionally.
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Draft, review, and manage emails, letters, memos, and other official communications.
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Act as the first point of contact for clients, vendors, and other stakeholders, ensuring a professional and courteous experience.
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Liaise with external vendors, suppliers, and service providers to facilitate smooth operations.
3. Scheduling & Coordination
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Schedule meetings, conferences, and appointments for management and staff.
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Prepare and circulate meeting agendas, take minutes, and ensure timely follow-up on action items.
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Coordinate staff calendars to avoid scheduling conflicts and ensure smooth workflow.
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Organize company events, training programs, and employee engagement activities when required.
4. Visitor & Front Office Management
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Welcome and assist visitors, clients, and partners, ensuring a warm and professional reception.
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Maintain the visitor logbook and issue ID passes when required.
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Guide visitors to the appropriate departments and ensure they are attended to promptly.
5. Reporting & Documentation
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Prepare regular reports, summaries, and presentations for management.
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Maintain records of office expenses, invoices, purchase orders, and payment receipts.
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Assist in preparing documents and records required for compliance, audits, or company policies.
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Keep sensitive company documents confidential and secure at all times.
6. Basic Bookkeeping & Financial Assistance
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Assist the accounts department by maintaining petty cash and handling minor office expenses.
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Help track invoices, payments, and vendor bills to ensure timely settlements.
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Prepare simple financial summaries and assist in monthly reconciliation activities.
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Coordinate with the finance team to support budget planning and reporting.
7. Human Resources & Staff Support
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Assist the HR department in recruitment coordination, interview scheduling, and onboarding processes.
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Maintain employee attendance records and leave registers.
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Help organize training sessions, workshops, and team-building events.
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Act as a point of contact for staff queries and provide administrative support as required.
8. Equipment & Facilities Maintenance
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Ensure that office equipment and facilities are functioning properly and address issues promptly.
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Coordinate with facility management and service providers for repairs, maintenance, and safety compliance.
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Oversee housekeeping staff and ensure office cleanliness and hygiene are maintained.
9. Supporting Management & Teams
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Provide day-to-day administrative assistance to department heads, managers, and employees.
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Handle special projects as assigned by the management.
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Ensure smooth communication between departments to improve overall operational efficiency.
Required Skills & Competencies
1. Core Skills
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Strong administrative and organizational skills.
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office tools.
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Good knowledge of office equipment and procedures.
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Basic understanding of bookkeeping principles.
2. Communication Skills
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Excellent verbal and written communication skills.
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Professional telephone etiquette and email writing abilities.
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Ability to interact confidently with clients, vendors, and staff members.
3. Soft Skills
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High attention to detail and accuracy in work.
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Ability to multitask and prioritize tasks efficiently.
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Problem-solving attitude with a proactive approach.
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Confidentiality in handling sensitive information.
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Strong interpersonal skills to maintain positive workplace relationships.
More information about this Office Administrator Job
Please go through the below FAQs to get all answers related to the given Office Administrator job
- What are the job requirements to apply for this Office Administrator job position?
- Ans: A candidate must have a minimum of fresher as an Office Administrator
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, BBA/BBM, BSc, 12th Pass (HSE), 10th Pass (SSC)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Administrator is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Administrator position?
- Ans: There are immediate 1 job openings for Office Administrator in our Organisation.
