Office Administrator Jobs Opening in Meghnafabrics at Andheri East, Mumbai
Job Description
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Office Administrator to manage and streamline our office operations. The ideal candidate should possess excellent communication skills, a problem-solving attitude, and the ability to coordinate with clients, vendors, and internal teams to ensure smooth day-to-day business operations.
This role involves managing estimates, quotations, invoices, vendor coordination, client communication, and general administrative responsibilities. You will play a key role in maintaining operational efficiency and contributing to the overall growth and success of the organization.
Key Responsibilities
1. Administrative & Office Management
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Manage overall front-office operations and ensure a well-organized work environment.
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Maintain proper records of company documents, invoices, and agreements.
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Supervise office staff and coordinate between departments for seamless workflow.
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Ensure smooth daily functioning of the office, including logistics, housekeeping, and maintenance.
2. Estimates, Quotations & Invoices
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Prepare cost estimates, sales quotations, and proposals for clients using MS Word and Excel.
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Generate accurate invoices and share them with clients on time.
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Ensure correctness in pricing, taxes, and terms before finalizing quotations or invoices.
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Coordinate with the accounts team for payment follow-ups and reconciliations.
3. Client Communication & Coordination
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Act as the primary point of contact for client inquiries and correspondence.
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Maintain strong professional relationships with new and existing clients.
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Respond to client emails promptly and ensure all requirements are addressed.
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Schedule client meetings, follow-ups, and maintain customer satisfaction at all times.
4. Vendor & Supplier Management
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Coordinate with vendors for purchasing materials, office supplies, and services.
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Negotiate rates, manage purchase orders, and ensure timely deliveries.
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Maintain accurate records of vendor agreements and payments.
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Develop and maintain strong vendor relationships for cost-effective operations.
5. Business Operations & Reporting
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Coordinate daily business operations and ensure timely task completion.
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Prepare MIS reports on sales, expenses, and pending quotations.
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Maintain data on client interactions, vendor details, and project updates.
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Assist management in business planning, budgeting, and process optimization.
6. Payment Follow-ups & Financial Coordination
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Track client payments and coordinate with the accounts department for collections.
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Ensure vendors are paid on time and manage payment cycles efficiently.
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Verify bills and financial documents before approvals.
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Assist in reconciling debtor and creditor balances as needed.
7. Team Support & Coordination
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Support sales, marketing, and accounts teams with relevant administrative tasks.
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Facilitate smooth communication between management and staff.
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Organize team meetings, prepare agendas, and circulate meeting minutes.
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Actively participate in organizational planning and workflow improvement.
Required Skills & Competencies
1. Technical Skills
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Proficiency in MS Office Suite – Word, Excel, PowerPoint, and Outlook.
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Knowledge of Tally ERP or other accounting software (preferred but not mandatory).
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Ability to prepare quotations, invoices, reports, and purchase orders.
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Comfortable handling emails, data entry, and basic financial reporting.
2. Communication & Interpersonal Skills
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Strong verbal and written communication abilities.
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Confident in client and vendor negotiations.
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Ability to draft professional emails, reports, and proposals.
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Excellent interpersonal skills to build and maintain professional relationships.
3. Organizational & Managerial Skills
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Highly organized, disciplined, and detail-oriented.
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Capable of handling multiple tasks and priorities effectively.
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Strong problem-solving skills with a solution-driven approach.
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Ability to manage time efficiently and deliver results within deadlines.
4. Business Growth & Analytical Skills
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Understand client requirements and help convert inquiries into business opportunities.
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Contribute to business expansion strategies and process improvements.
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Monitor overall business performance and suggest operational enhancements.
More information about this Office Administrator Job
Please go through the below FAQs to get all answers related to the given Office Administrator job
- What are the job requirements to apply for this Office Administrator job position?
- Ans: A candidate must have a minimum of 2 to 3+ year experience as an Office Administrator
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Administrator is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Administrator position?
- Ans: There are immediate 1 job openings for Office Administrator in our Organisation.
