Office Assistant Jobs Opening in Aditya Global Educational Services at Chetpet, Chennai
Job Description
We’re hiring an Office Assistant to manage administrative tasks, organise documents, and support smooth office operations.
Responsibilities:
- Assist the Director with student application processing and follow-ups
- Handle data entry, document management, and office coordination
- Provide office guests with a hospitable experience
- Respond to phone, email, and walk-in inquiries professionally
- Create reports and posters using MS Office and Canva
- Maintain organised records and clear communication
Requirements:
- Bachelor’s in CS (BCA, BSc CS, BE CS) or related
- Freshers welcome; 1 year of experience preferred
- Strong communication in English & Tamil
- Proficiency in MS Office and Canva
Key Responsibilities:
1. Administrative Support:
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Handle day-to-day clerical tasks such as filing, photocopying, scanning, and printing documents.
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Maintain physical and digital records, ensuring proper organization and easy retrieval.
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Receive, sort, and distribute mail and deliveries to appropriate departments or individuals.
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Assist with data entry, basic reports, and maintaining logs or registers as required.
2. Office Coordination:
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Monitor inventory levels and manage stock of office supplies (stationery, printer ink, cleaning items, etc.).
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Place orders for new supplies as approved, and ensure timely restocking without over-purchasing.
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Coordinate with vendors, suppliers, or service personnel (e.g., for maintenance or delivery issues).
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Maintain cleanliness and order in the common office areas like reception, pantry, meeting rooms, etc.
3. Communication and Front Desk Support:
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Answer and direct incoming phone calls professionally.
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Respond to emails or messages and forward them to appropriate personnel.
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Greet and assist visitors, clients, or candidates when they arrive at the office.
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Help schedule meetings or appointments as directed by supervisors.
4. Internal Coordination and Support:
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Support HR or Accounts team with document collection, filing, or data preparation.
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Assist staff in preparing documents, forms, or presentations.
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Support the team during internal audits, compliance checks, or inspections by ensuring files and records are in order.
5. Event and Meeting Support:
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Help arrange seating, equipment, and refreshments for meetings or in-house events.
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Take minutes during meetings when required and circulate them to relevant stakeholders.
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Ensure projectors, whiteboards, and meeting tools are functional and ready for use.
6. Miscellaneous Responsibilities:
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Run office errands such as bank visits, courier drop-offs, or purchasing items from nearby stores.
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Assist with onboarding processes by preparing desks, ID cards, stationery kits, or orientation materials.
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Support with maintaining attendance or visitor logs.
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Perform any other duty assigned by the Office Manager or Department Head.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: BCA, BE/B.Tech, BSc, CS
- What are the salary requirements for this job?
- Ans: The salary range is between 18000 and 25000 Monthly. The Salary will depend on the interview. This Office Assistant is a Full Time in Chennai.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
Aditya Global Educational Services is a trusted career guidance company specializing in admission support for students seeking higher education in India and abroad. We are committed to helping students make informed decisions about their academic future through expert counseling and personalized guidance.
Our experienced team of career counselors provides end-to-end admission assistance, including course and university selection, application processing, documentation support, visa guidance, and pre-departure counseling. We work closely with students to ensure a smooth and successful admission journey that aligns with their career goals.
At Aditya Global Educational Services, our mission is to empower students with the right information and dedicated support to access quality education opportunities both in India and overseas.
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